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Job description / Role
• Process all purchase orders, including coding and managing all information through excel order sheets (Order tracker, Buyer tracker, Order confirmation, Packing lists, Payments)
• Liaise with suppliers and buyer, acting as intermediary to expedite deliveries and resolve any issues relating to delivery.
• Communicate with the stores on all issues relating to delivery, monitoring the number of deliveries received/managed within delivery window
• Maintain awareness of OTB and status and value of each brand/category as well as assist in reorders and replenishments as applicable
• Work closely with the Merchandisers to understand and analyze reports and maintain awareness of progress against budgets and plans articulated by the Merchandising team to ensure orders are consistent with these.
• Assist the Buyer in maintaining procurement documents in a systematic and auditable fashion.
• Solicit written and telephone quotations from suppliers and assist in tabulating bids.
• Ensure all products within each category is accurately described on the POS system and have all the details required.
• Assume responsibility for the input of accurate cost and selling prices, updating and changing where necessary
• Creation of Purchase Orders with accurate information to include, terms of delivery, delivery dates, payments terms, cost price and selling prices and style definition to product hierarchy.
• Ensure that all data entry is completed in line with the buying critical path.
• Collaborate with peers to ensure consistency of information, share best practices and develop systems knowledge
• Constant support of customer service team in order to guarantee customer satisfaction
• Monitoring and Analysis of Sales performance & action plans for replenishments
• Accuracy and timeliness of reports
• Payments and suppliers management
• Accuracy of products’ description and details
Requirements
• University Qualifications: High School Diploma
• Nature and length of previous experience: A minimum of 3 years experience in procurement with a preference in the retail industry
Knowledge:
• MS Excel (vlookup, pivot tables, etc.)
• Analytical Skills
• Negotiation Skills
• Communication Skills
Language Fluency: English fluency is essential for the role
About the Company
Al Mana is one of the largest and most diversified groups in the region, operating over 55 companies in 8 countries and employing over 3500 personnel. Industries that we operate in include automotive distribution and services, real estate and investments, retail and luxury fashion, F&B, engineering, technology, media and entertainment. The group covers most areas of retail including luxury goods, beauty, fashion, home interiors, watches and jewellery. Operating over 300 outlets, Al Mana represents some of the largest and most successful brands in the world.