Procurement Operations Manager

Job description / Role

Role purpose:

To lead the procurement operations manager and support the head of department to execute duties associated with procurement operations including but not limited to the following:

• Responsibility to ensure an effective VMCP operating model including policy and procedures, procurement technology, targeted governance and control, talent management of resources.
• Responsibility for management and execution of VMCP low level spend commodities on behalf of ADIB departments.
• Act as an enabler to increase VMCP overall spend influence to ensure value can be derived for all ADIB stakeholders.
• Where required, lead major negotiations and procurement activities, engaging and presenting to senior stakeholders.
• Proactively identify and reduce ADIB risk across the supply chain.
• Proactively identify opportunities to develop and institutionalize VMCP brand.

Key accountabilities of the role

Thought leadership

• Lead VMCP reporting mechanisms to ensure reports provided to senior management with key information.
• Identify opportunities and provide support to head of department and category managers to increase spend under VMCP influence.
• Engagements with external thought-leadership to analyse industry best practices and identify opportunities to incorporate within ADIB.
• Own and develop risk management strategies for ADIB engagements with strategic and critical vendors.

Business as usual focus

• Continuous review of department policies and procedures, mapping to technology and ADIB objectives to ensure risks are managed and value is created.
• Develop and implement formal awareness campaigns to ensure wider and appropriate understanding and adherence to VMCP policy and procedures.
• Drive the utilization of spend catalogue to ensure effective use of VMCP resources.
• Provide technology operational expertise to VMCP and internal customers, improvement program to increase technology utilization.
• Proactive management of the ADIB vendor commercial directory to ensure institutionalized competition, risk management and alignment to ADIB overall objectives.
• Effective management of VMCP low value and low risk spend commodity.
• Develop and implement voice of the customer (internal and external) and factor feedback into department roadmap.
• Lead the delivery of year-on-year savings for ADIB where opportunities exist to provide competitive advantage.
• Responsible for department reporting activities incorporating savings, risks BRCC, RSCA, ORM etc.

Governance & controls

• Ensure effective controls are in operation to manage the potential financial loss.
• Develop robust departmental KPI and KRI to ensure risks and value are identified and map to ADIB objectives.
• Develop suite of reporting tools to enable VMCP to demonstrate its compliance to all associated metrics.
• Act as point of contact for all engagements with audit, ORM, ICD, etc.

Financials & benefits realization

• Where requested effectively lead major vendor negotiations to deliver value for ADIB.
• Liaise closely with business teams to ensure accurate and robust budget monitoring against project plans.
• Input into the annual savings pipeline, generate and submit savings.
• Track and monitor benefits realization against planned targets.
• Ensure effective management and delivery of team budget and cost.

Specialist skills / technical knowledge required for this role:

• Vision, mapping of organizational objectives to department output.
• Procurement operational experience.
• Customer management.
• Effective customer engagement skills.
• Data analytics and reporting experience.
• Excellent presentation skills.