Project Coordinator

Job description / Role

We are looking for a highly organized and experienced Senior Project Coordinator with a minimum of 5 years of experience, ideally gained within a development company or design consultancy. The ideal candidate will have a background in large-scale project development, including hospitality and luxury residential sectors.

In this role, you will serve as the crucial bridge between internal teams, consultants, suppliers, and contractors, overseeing the day-to-day coordination of design and delivery across multiple high-end projects. You will ensure seamless communication, timely deliverables, and strict alignment with project goals. We value candidates who understand the rhythm of the design industry, respect creative vision, and excel at managing the operational details that bring complex projects to life.

Key Responsibilities:
• Lead and coordinate project timelines, milestones, and deliverables from concept through to installation.
• Serve as the primary liaison between designers, technical teams, procurement, consultants, and suppliers.
• Monitor and manage project documentation, including drawing sets, specifications, FF&E schedules, BOQs, and approvals.
• Organize and facilitate internal reviews, client meetings, site visits, and vendor coordination.
• Ensure all design intent and approved specifications are accurately translated into execution documents and procurement orders.
• Track and report on budget alignment, procurement status, and installation schedules, flagging any risks early.
• Coordinate and follow up on sample approvals, supplier lead times, production updates, and delivery schedules.
• Manage and maintain project folders, drawing logs, meeting minutes, and correspondence records with strict version control.
• Support the creative team in preparing and delivering presentation material, design reports, and client updates.
• Oversee site readiness, delivery coordination, and final installation alignment in collaboration with contractors and FF&E vendors.
• Assist in value engineering, ensuring cost-efficiency without compromising on quality or design vision.
• Represent the studio in a professional manner, maintaining clear communication and accountability throughout.

Qualifications & Experience:
• Minimum 5 years of experience in project coordination or project management within architecture, interior design, or high-end fit-out environments.
• Proven experience in luxury residential, hospitality, resort, or large-scale development projects.
• Strong proficiency in Microsoft Excel, PowerPoint, and project tracking tools
• Working knowledge of AutoCAD, Revit, or Adobe InDesign is an advantage.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple projects under pressure with sharp attention to detail.
• Fluent in English (written and spoken)

Salary:
AED 13,000 to 15,000 per month inclusive of fixed allowances.
Additional benefits: Medical Aid

About the Company

A leading company in UAE.