Project Coordinator

Job description / Role

Job purpose:

Responsible to the Project Manager in managing the day-to-day progress of the projects.

Key responsibilities:

• Report directly to the General Manager - Operations and support overall marine/project execution.
• Coordinate with the TSI, OSI, HSQE and Crewing from Vessel Owners for ship handling, bunkering, and provision arrangement.
• Update client on the mobilization and demobilization of transportation spreads within the projects.
• Coordinate the conduct of suitability surveys, on-hire surveys, off-hire surveys, bunker surveys with surveyors, clients, owners and yards.
• Coordinate the closeout and submission of client and MWS punch list, etc.
• Monitor and update clients on the progress of vessel preparation (outfitting, punch list close-out, etc.).
• Monitor and transmit the Statement of Facts for the progress of the loadout/voyages.
• Prepare and transmit Project Daily Progress Report (DPR).
• Maintain and monitor project plans, project schedules, work hours, budgets and expenditures.
• Collate relevant certificates and insurances for projects.
• Coordinate the billing information such as charter hire, on/off hire statement report to internal financial billing department and procuring process executing from project back charging to external invoicing department upon Project Managers’ requests/clients’ requirements.
• Coordinate the preparation of vessels (inspections, crewing, punch list close out, etc.).
• Ensure documentation in designated database management and proper filing in accordance with document control system.
• Produce fuel consumption spreadsheets, sailing and cargo schedules spreadsheets.
• Liaise with Marine Agents, Marine Warranty Surveyors, Classification Society Surveyors and Client Representatives.
• Maintain project drawing register.
• Adhere to the company and projects HSQE policies and practices.

Joint accountabilities:

Collaborate with assigned Project Manager for the effective execution of projects.

Requirements:

• Diploma or Degree in any discipline.
• 5 years of working experience in operation/project roles.
• Good understanding, knowledge and experience of offshore marine operations.
• Knowledge of the requirements of common marine warranty surveys.
• Sea going experience (preferable).