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Job description / Role
Job Objective:
Responsible for providing high level executive assistance, project management aid and administrative support to the PMO and its customers through running, administering and organizing all project activities while maintaining proper project documentations, progress reporting and support in the day to day administrative duties related to the projects.
Job Responsibilities:
• Provide general administrative duties, project support and activities coordination as requested
• Proactively maintain awareness of projects activities and status; monitor and track projects’ progress
• Track and manage proposed change requests, plans updates and revise relevant databases
• Ensure effective preparation and delivery of all project events, meeting and produce the necessary documentation
• Create and maintain project documentation, plans, process documents, different type of charts and
presentations.
• Maintain detailed records of all aspects of the project development and ensure continual updates
• Establish and maintain PMO documentation library
Customer & Communication Support
• Act as the point of contact for forms, policies, processes and procedures
• Communicate project status, build and maintain effective relationships with PMO customers, project teams and external
vendors.
• Effectively and accurately communicate relevant project information to PMO customers and project team
• Schedule and plan meetings to allow for updates throughout the course of a project
Requirements
We are looking for an Incumbent with:
• At least Three years’ experience in a project administration role
• Excellent written and verbal communication skills
• Strong working knowledge of MS Visio, MS Excel, MS PowerPoint and project management tools
• Experience in tracking and reporting of projects and assumed deadlines
• Knowledge and understanding of project coordination and scheduling using MS Project or similar system
• Demonstrated ability to research and consolidate information
About the Company
The Dulsco story began in 1935 when Mohammed Khan Abdulla Mirza Abdulla, the father of the present Chairman of Dulsco, Abdul Aziz Mohammed Khan Abdulla, appointed some able-bodied men to row their dhows through the Dubai Creek to a British India Steam Navigation Company owned ship at anchor in the Arabian Gulf, and bring ashore its cargo of foodstuff and clothing. Our stevedoring service launched then is still one of the many services that we provide. We consider ourselves the oldest stevedoring company in Dubai.
By the 1970s and the opening of Port Rashid in Dubai, we were a full-fledged stevedoring company serving the port. We started providing more manpower services by the 80s and became one of the earliest human resource management companies in Dubai.
In the 90s we began providing manpower outsourcing services and later we added waste management and other services to our portfolio. In 2005, Dulsco became a limited liability company and expanded its services to include all the emirates and neighbouring Gulf countries and today is one of the foremost HR solutions provider and recruitment agencies in Dubai.