Property Administrator

Job description / Role

• Assist in managing the daily activities of the property team in achieving the leasing goals set by the Property Manager
• Assist in managing the overall activities relating to the new contracts, renewals and follow up on expired tenancy contracts, outstanding rental payments and related documentation to minimize and financial impact.
• Establish and maintain effective relationships (internal and external) to facilitate business and address any issues or challenges.
• Assist in verifying the accuracy and completeness of the documents before sent for CEO’s signature.
• Ensure regular payments to vendors and utility companies to avoid penalties
• Prepare comparative market analysis to keep up to date with the market trends, upcoming property developments, and average rental prices along with maintaining appropriate records.
• Work in conjunction with the Maintenance to report maintenance issues, follow-up satisfactory completion.
• Liaise with the legal department to report, follow-up and update on cases where legal action is required, including but not limited to returned payments, tenants abscond, non-payments, breach of agreement.
• Establish and maintain a comprehensive reporting system on a monthly basis for all leasing and property management activities – occupancy, rental income, client satisfaction and complaints
• Handle client escalations and resolve complaints in a timely and efficient manner to deliver exceptional service to clients.
• Monthly visit to all the properties to ensure the up-keep of the property and staff adherence towards company policies and procedures.
• Renewal of all building insurance policies for the properties by way of sourcing reliable and cost effective vendor quotes. Monitor the vendor and evaluate their service on bi-annually basis.
• Maintain a flawless communication stream throughout the department

Requirements

• Graduate in any discipline.
• A proven track record of property management & leasing experience is vital with a minimum of 3 years.
• Highly self-motivated, career orientated team players with an energetic and enthusiastic approach to work
• Strong Communication Skills
• Fluent in written and spoken English, with a clear and concise accent
• Ability to work under pressure in a highly competitive environment.
• Thorough knowledge of RERA rules and regulations and the industry practices in the UAE
• Punctual, Courteous and Presentable.
• Must possess a driver’s license and a car.

About the Company

A leading property developer company in UAE