Property Administrator

Irwin & Dow

Dubai, UAE

Ref: NP447-941

Job description / Role

Our client is a high profile UHNWI within the region. With various business interests; the individual is currently working with Irwin & Dow in order to source an experienced Property Administrator. This is a multi-faceted role and takes responsibility for a portfolio of high end property assets globally.

The role encompasses managing all tenancy contracts, renewals, marketing vacant properties and screening potential tenants. You will attend viewings and undertake inspections of tenanted properties to ensure high standards are being maintained and act as the first point of contact for all maintenance issues. You will need to form strong working relationships with contractors, sub-contractors and designers in regard to refurbishment projects, new additions to the portfolio and general maintenance requirements.

General administration responsibilities include providing project support and transactional support; facilitating implementation, thorough planning, through to completion and being the first point of contact for employees and suppliers for all property and vehicle asset related invoices and administration. You will also be involved in researching various topics, providing recommendations and drafting or reviewing documentation and correspondence, facilitating management sign off and approval of all invoices and paperwork, coordinating calls and meetings; maintaining action lists and preparing reports.


The successful candidate will be quality and deadline driven; a natural multitasker; flexible; adaptable and able to work successfully with all employees and suppliers. They will have a keen eye for detail be a logical thinker and be native English speakers. They will possess an innate ability to identify areas for improvement and implement them. They will be a natural communicator, able to articulate comprehensive recommendations and have the ability to manage special projects across the organisation, driving maintenance related tasks and issues to reach successful outcomes and results. Bookkeeping and invoice management are also key for the role.

We are looking for an Undergraduate degree in business, real estate, hospitality and/or finance/economics and there is a strong preference for someone with a facilities/property administration management background or hospitality management background. Exceptional administrative and organisational skills with a flawless attention to detail in every aspect. The responsibilities of this role may be adjusted in order to meet business requirements, so flexibility and openness to change is beneficial.

About the Company

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.

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