Property Administrator

A Leading Company In Dubai

Dubai, UAE

Ref: SP306-03

Job description / Role

Employment: Full Time

This is a solid position for an experienced Property Administrator who is a natural and articulate communicator, as well as a relationship builder with tenants, suppliers and colleagues alike. You thrive on property-related administration and on improving efficiencies. Helping others is second nature to the right candidate as well as having a keen eye for detail, common sense and a natural disposition to manage tasks or projects in a logical and methodical manner. You are naturally cost sensitive and always looking to renegotiate contracts or improve efficiencies.

Working as part of a small team, you will take the lead in stewarding and administering a number of vehicles and tenanted and private properties. The role entails:

Property Administration
• Maintaining strong professional relationships internally and externally.
• Managing tenancy contracts, managing move-in/move-out processes.
• Attending viewings, undertaking inspections and occasional contractor supervision.
• Being the first point of contact for tenants, managing maintenance issues and follow up.
• Scheduling quality preventative and reactive maintenance works.
• Renewing and reviewing maintenance contracts for best terms.
• Managing all aspects of utility and other property related accounts.

Vehicle Administration
• Administration of car registration renewals and negotiating best insurance packages.
• Timely scheduling of all service checks.

General administration
• Research and procurement of goods and services, including negotiating best terms.
• Processing invoices.
• Transparent weekly reporting.
• Leading team meetings, organising workflow and undertaking staff reviews.
• Updating operations manuals and maintenance programmes.
• Managing tasks via shared calendars and tasks lists.
• Applying for permits and issuing authorisation letters.
• Visiting suppliers and running errands.
• Accurate and logical hard and soft copy filing.

Requirements

Qualifications, skills and attributes
• Must hold a University degree and English as mother tongue.
• Must have at least five years’ experience working in property administration.
• Must hold a clean UAE Driver’s license and have a vehicle to use for work purposes.
• Thrives on admin and doing so with accuracy and efficiency.
• An excellent forward planner and multi-tasker, driven to achieve successful outcomes.
• Must be discreet and maintain confidentiality as appropriate.
• Preference will be given to those with experience working for small, privately-owned businesses.
• Preference will be given to those with technical and/or maintenance knowledge.
• Preference will be given to those with experience relating to property law in Dubai.

You will need to be considered, resourceful, practical and have a natural ability to present possible solutions to issues as they arise. A combination of trust and efficient operations underpins the success of this role; you have leadership qualities and are known as a relational, methodical and positive-minded professional.

If you thrive on operational excellence, are looking for full administrative responsibility, have 5-10 years of Property Administration experience and consider yourself to be a bit of a perfectionist, please apply now by emailing your CV to hr@neritum.com with your name in the subject line. Please include a covering letter to include why you believe you are the right candidate for this position. Salary dependent on experience.