Job closed
Ref: RP174-03
Job description / Role
Our client is a Government entity.
Summary:
The person is responsible for assisting employees with the property sourcing, leasing and move-in / move-out process; negotiating with and building and maintaining relationships with landlords, developers, service providers and local authorities; liaising with landlords and third party service providers to ensure compliance with maintenance / services obligations; carrying out due diligence, negotiating and raising new and renewal tenancy contracts on the system; reporting on move-in / move out and property allocation; assisting with move-out process in tenancy contract termination cases; and providing landlord and tenant expertise/advice to both team members and employees throughout move-in process and tenancy contract term.
- Assist in conducting housing induction for group of new employees on weekly basis or existing employees as required to provide guidance on leasing, move-in and move-out process and maintenance obligations during tenancy contract term.
- Provide guidance to employees about available properties within their Housing Entitlement and any associated frameworks, as well as any landlord and tenant related matters or internal approval processes.
- Manage the process for real estate agent instructions and employee feedback in cases where an employee requires a property outside of the Housing Inventory, in line with the housing benefits governance framework.
- Inspect residential properties and make recommendations on suitability for inclusion in company inventory, based on demand in recruitment pipeline reports and the company’s Housing Standards.
- Responsible for carrying out all negotiations related to any properties leased by the company (new lettings and renewals) and ensuring that terms are in line with prevailing market norms.
- Support the senior analyst in ensuring that all due diligence is carried out and all necessary documents obtained for every property leased by the company, in line with statutory and regulatory requirements.
- Raise and arrange signature of tenancy contract and Tawtheeq for both new lettings and renewals.
- Responsible for maintenance sign-off element of contract execution / termination: tracking newly leased units, arranging schedule for pre-lease snag lists and liaising with landlord to ensure snags are rectified prior to contract start date in line with Housing Standards.
- Manage utility connection / transfer / disconnection process upon contract execution / termination / transfer of occupant.
- Build and maintain relationships with landlords, service providers (e.g. chilled water, maintenance) and local authorities (e.g. ADDC, Tawtheeq) to maintain an awareness of best practice and to ensure timely response to work requests.
- Responsible for managing move-in/move-out process from start to finish, including but not limited to condition report and arranging subsequent reinstatement, utility connection/transfer/disconnection, ADDC and maintenance clearance, providing maintenance contact details to employees, and co-ordinating between landlords and employees.
Requirements
- University degree, preferably in real estate, business or related field
- Minimum of 4 years relevant property / facilities management and negotiation experience
- Knowledge of local landlord and tenant law
- Excellent verbal, written, and interpersonal skill
- UAE experience preferred
- High drive for results
- Exceptional ability to cultivate both internal and external relationships
- Arabic speaker an advantage
About the Company
Black Pearl is a human resources and recruitment agency that provides a holistic business and talent solution in a progressive, dynamic, and efficient way.
We pride ourselves as a unique black pearl and strive to delight our clients with a personalized partnership that helps them propel towards success.
Whether you need to find top talent, your next great job opportunity, or a consulting solution for managing your business, engaging employees, evolving your work culture, planning your people strategy, or resourcing challenges, we can help.