Proposals Coordinator

Job description / Role

Reporting to the Commercial Manager, and working closely with the Partners, the Proposal Coordinator is responsible for the timely coordination, finalisation and complaint submission of pre-qualification questionnaires, capability statements, technical proposals and submission of financial proposals globally and creation of client presentations.

The Proposal Coordinator will also assist the Commercial Manager & Brand Manager with business development activities.

This role will also be required to support the wider Group as opportunities / requirements to present themselves.

RESPONSIBILITIES

PROPOSALS MANAGEMENT
• Create, coordinate, and format pre-qualification questionnaires and capability statements.
• Review RFPs for Client requirements and prepare briefing notes.
• Where required by the Scope of Service issue fee requests/proposals to sub-consultants, track responses and coordinate receipt to be incorporated into the Studio's Client submission.
• Coordinate the requirements with stakeholders and manage deadlines.
• Be responsible for the creation, coordination, and formatting of both Financial + Technical Proposals.
• Support the Commercial Manager + Senior Management with financial modelling.
• Issue proposals to Clients within the Clients before the Clients specified deadline.
• Ensure all documentation is consistent with internal branding guidelines.
• Assist in Managing the overall proposals action list in coordination with the Senior Management Team
• Write and / or edit new content as and when required.

MARKET RESEARCH / OPPORTUNITY ANALYSIS / BUSINESS DEVELOPMENT
• Conduct research into market condition, competitors, customers and suppliers.
• Analyse findings and provide detailed reports and recommendations.
• Update and maintain the CRM system with accurate Client + contact information.
• Attend industry events when required.
• Client liaison and coordination.
• Assist the Commercial Manager + Brand Manager with developing and implementing business development strategy.

QA/QC
• Be responsible for QA/QC relation to proposals proposal processes to ensure the studio is compliant with documented procedures.

OTHER
• Provide cover for the Commercial Assistant as and when required.
• Provide cover for the Proposal Coordinator (Vietnam) as and when required.
• May also perform special projects and other reasonable business-related duties as requested and delegated by the Commercial Manager or Senior Management.

Requirements

Essential
• Minimum of 2 years of experience in a similar position.
• International experience.

Desirable
• Experience working in geographically dispersed teams.
• Experience within the architecture / engineering sector or construction industry.
• International experience.

COMMUNICATION

Essential
• Strong professional interpersonal skills; ability to interact effectively with people at all organisational levels within the firm.
• Demonstrable writing, grammar and editing/proofreading skills.
• Must be highly proficient in both spoken and written English. Full professional efficiency at minimum.

TECHNOLOGY

Essential
• Experienced with Adobe InDesign.
• Knowledge of the Microsoft Office Suite, including Word, Outlook, and Excel.

PERSONAL ATTRIBUTES
• Strong professional interpersonal skills; ability to interact effectively with people at all organisational levels within the firm.
• Professional and hard-working.
• Detail-oriented, well-organised, and able to multi-task + prioritise.
• Uses initiative, takes ownership and is self-sufficient.
• Ability to manage deadlines under pressure and able to work overtime on an adhoc-basis, if required to deliver to project deadlines.

About the Company

Consisting only of Director level personnel, each with over 12 years' experience of working within the Gulf Region, we aim to alleviate all the issues and frustrations traditionally associated with using a Resourcing or external HR service. Each client and candidate is handpicked and dealt with by a Director personally thus ensuring that all parties get the level of service they expect. to: Consisting only of Director level personnel, each with over 12 years' experience of working within the Gulf Region, we aim to alleviate all the issues and frustrations traditionally associated with using a Resourcing or external HR service. Each client and candidate is handpicked and dealt with by a Director personally thus ensuring that all parties get the level of service they expect.