Purchase Executive

Job description / Role

Key Responsibilities

• Coordinate and process purchase orders based on sales with 100 % accuracy & customer orders, ensuring they are accurate and completed on time.
• Communicate and negotiate with suppliers & principles for readiness date, pricing, delivery terms, and contracts.
• Track inventory levels, deliveries , and monitor order status to avoid the delays against committed date
• Maintain and update accurate records of purchasing activities, orders vs actuals, contracts, and documentation for audit and compliance needs.
• Resolve issues related to order discrepancies, delivery delays, or supplier performance by working with internal departments and external vendors.
• Collaborate with internal stakeholders (Sales, finance, logistics, warehousing) to forecast and fulfill purchasing requirements.
• Evaluate supplier performance and maintain positive vendor relationships for cost-efficiency and quality standards.
• Implement and support cost-saving initiatives, process improvements, and procurement strategies.
• Use procurement/order management software (e.g., ERP systems) to input orders, manage vendor details, and generate reports.
• Assist with verifying invoices, processing payments, and ensuring all procurement transactions comply with policy.

Other details

• Purchase executive. Mid-level.
• Good knowledge experience in footwear & Apparel is preferred.
• 3-5years of working experience in UAE in trading/ wholesale/ retail business
• Strong knowledge in MS office ( 8/10 in excel)
• Driving experience is additional.

Additional Roles

• Analyze the committed vs actual deliveries every month.
• Prepare and present options and recommendations to other departments based on purchase needs.
• Support finance by tracking payments and resolving invoicing queries.
• Co-ordinate with logistics team for custom clearance and logistics coordination for shipments when required.
• These responsibilities ensure that the coordinator plays a crucial role in achieving timely, cost-effective, and compliant order processing for the organization

Other Skills

• Purchase & Inventory Planning: Create seasonal, monthly, and weekly purchase and inventory forecasts and track key metrics like committed qty
• Data Analysis: Recap business performance by season wise, recommend strategies based on sales trends, and prepare informative reports for senior management.
• Collaboration: Work closely with Sales ,logistics and store teams to develop assortment plans and implement product launches and promotions.
• Process Ownership: Develop and review product sales and inventory reports and participate in planning meetings with cross-functional teams.
• Problem Solving: Adjust product flow, inventory levels, and pricing strategies to achieve sales targets; identify business risks and opportunities for improvement.

Education & Experience

• Education: Bachelor's degree in business, merchandising, economics, finance, or a related field is typically required.
• Experience: 3-5 years in purchase/ order management/ logistics/ inventory management, plus strong analytical background in UAE market, preferably from big retailers & wholesalers
• Technical: Intermediate to advanced proficiency in Microsoft Excel and familiarity with inventory planning or retail software.
• Soft Skills: Excellent communication, teamwork, strategic thinking, and project management abilities.

About the Company

Brand Folio LLC is the regional distributor for a leading sports brand in the Middle East, Africa and CIS.