Ref: NP875-54

Job description / Role

Employment: Full Time

Our client, a highly regarded law firm is wishing to recruit an experienced receptionist/front of house to work in their Abu Dhabi office. The purpose of the role is to provide a consistently high standard of reception and administrative support to the firms' clients, partners, directors, associates and other members of the management team, ensuring that all tasks are completed in an efficient and timely manner to enable to smooth running of the firm.

Job Description
- Front Office reception duties: Meet and greet client and visitors, show them to the designated meeting rooms, arrange for refreshments.
- Check Abu Dhabi mailbox and forward queries for legal assistance to the appropriate partner
- To answer all incoming calls in a polite, efficient and helpful manner, transfer calls, take messages and respond promptly and accurately
- Maintain record of conference and meeting room bookings.
- Coordinate and assign tasks to the office drivers for delivery/mailing of legal documents, letters, etc.
- Issue receipts for cheques received against invoices and arrange collection of same via their office drivers.
- Arranging for visits to other Emirates, including free zones, etc. for associates and partners as and when required.
- Arrange for courier despatches and distribute received courier mail.
- Monitoring calls through the call monitor for monthly billings.
- Assisting secretaries and office boys.
- Arranging for conference calls in meeting rooms.
- Ability to effectively interact and communicate with lawyers, secretaries and clients.
- Book hotels and taxis as required
- Ensure the Reception and waiting area is tidy, daily newspapers are provided and old magazines, etc. are removed periodically
- Ensure conference rooms are serviced and set up to the required standards at all times and ready for the next meeting
- To assist with the ordering of the firm’s stationery, ensure accurate stocks are maintained and costs are checked against the invoices
- Undertake any additional work/projects as required.
- Setup of A.V. presentation equipment for our meeting rooms Communication
- Show a proactive approach to tasks and situations
- Demonstrate a positive attitude in all aspects of the role, taking personal responsibility and ownership and behaving professionally at all times.
- Maintain tact and diplomacy, trust and confidentiality.
- Exhibit strong professional communication skills, both oral and written.
- Build successful relationships with fee earners to identify individual requirements.
- Have an enthusiastic approach to change and adapt to an ever-evolving role.
- Provide exemplary standard of service to clients, whether internal or external.
- Ensure flexibility around contracted working hours, taking full responsibility for meeting the requirements of the role.
- Take responsibility with regard to team-building and providing a supportive environment to colleagues.
- Ensure familiarity and compliance with the firms' standard operating procedures and any other Firm procedures.
- Take responsibility for ensuring personal development and IT skills are maintained and improved.
- Keep appropriate individuals updated with regard to your whereabouts.
- Respond to telephone calls in a professional manner, acting as a filter to manage and control calls.
- Proactive management of emails, voicemails and general post, using initiative to route emails to the appropriate individuals for swift response and action, ensuring that tasks are followed up.

Salary AED3,500 to AED4K all inclusive

Requirements

- IT literate with a strong, working knowledge of Microsoft Suite and DMS Suite
- Well-organised, with the ability to work under pressure, and prioritise and manage competing demands.
- Show initiative and the will commitment to become involved in additional projects as and when required.
- Willingness to cover for colleagues’ holidays and absences to ensure continuity within the department.
- Team player and enthusiasm to deliver excellent support on a daily basis.
- Flexible and multi-skilled, to match the changing demands of the business.
- Contribute to the firm’s goals and values.

Essential skills and abilities
- Immaculate presentation and clear and fluent English (uniform will be provided)
- Being adaptable and flexible.
- Excellent communication and interpersonal skills and a friendly, motivated attitude is essential, as is the ability to liaise with staff and clients at all levels.
- Excellent telephone manners with the ability to project a professional and efficient image of the Firm at all times.
- On occasions you may be required to work at other offices of the firm should the need arise.

Working hours: Full time, working hours by agreement with the office management
(Shift: 8am to 6pm or 10am to 8pm Sunday through Thursday)

About the Company

MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions.

Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years.

The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges.

Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom.

With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, it’s clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

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Sales Executive salaries in Bahrain

Average monthly compensation
BHD 400

Breakdown available for industries, cities and years of experience