Receptionist

Job description / Role

Receptionist
Abu Dhabi, UAE

Through Parsons’ engineering and construction management services, we deliver innovative, safe and sustainable infrastructure in Abu Dhabi, Dubai, Qatar, Oman, Bahrain and Kuwait. Our focus is on delivering air, rail, road and highway transportation; water conveyance and/or wastewater treatment; and land development and public infrastructure to our clients and your communities. Parsons creates interconnected communities and world class infrastructure.

POSITION OVERVIEW:

Under general supervision, performs various administrative, clerical, data collection, data entry, and report writing tasks. Assignments require a working knowledge of standard Company processes and proficiency in utilizing related PC software.

Duties and Responsibilities:

• Responsible for greeting visitors. Maintains visitor sign-in book.
• Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
• Maintains the Corporate Directory. Updates phone numbers and location of the staff.
• Originates correspondence and reports not requiring the personal attention of immediate supervisor.
• Receives and logs incoming parcels and takes care of outgoing parcels.
• Receives, sorts, and distributes mail.
• May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones.
• Maintains and updates information on Safety and Employment/Labor Relations bulletin boards.
• Acts as Emergency 911 Desk Respondent.
• Encourages safe and secure work environment and practices.
• Adheres to corporate security standards and policies.
• Coordinates office supply order and distribution.
• Coordinates conference room schedules.
• Coordinates and/or schedules any special conference room requests (i.e. projectors, video teleconferencing, easels, catering, etc).
• Maintains appearance of conference rooms/break areas/common areas.
• Processes OCR’s for vendor invoices and submits for payment.
• Attends scheduled facility team meetings and assists with facility project work.
• Performs other responsibilities associated with this position as may be appropriate.

Requirements

Qualifications:

• Diploma holder.
• Minimum 2 years experience in a good organization in the UAE.
• Good written and oral communication skills in English. Spoken Arabic will be an advantage.
• Good organizational and interpersonal skills.
• Proficiency in the use of computer and MS Office, particularly Word and Excel.

About the Company

Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.

Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.