Ref: SP145-02

Job description / Role

Employment: Full Time

Main tasks and responsibilities

Office and Reception desk management
• Organize office operations and procedures and support with office maintenance, mailing, shipping, arranging stationery supplies, IT equipment (printer/laptop etc), filing bills and follow up on payments (du, dewa, rent, etc.), running pantry errands
• Coordinate with the IT department on all office equipment requirements
• Design and implement filing systems
• Ensure security, integrity and confidentiality of data
• Maintain a safe and secure working environment
• Organize and schedule meetings and appointments
• Provide general support to visitors – Visitors to the company must be taken care of, ensuring their comfort before, during, and after scheduled meetings.
• Manage executives’ schedules, calendars and appointments, bookings.
Vendor management and Customer Service
• Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time. This could be AC maintenance, Pest control, Disinfection companies, plant maintenance companies, carpet cleaners, etc.
•Manage contract and price negotiations with office vendors, service providers, and office leases.

HR and Admin Coordination
• Responsible for supporting new joiners on day one in office with access card, biometric attendance, sim card, business card, etc
• Participate actively in the planning and execution of company events
• Coordinate office staff activities to ensure maximum efficiency – like birthdays, theme parties, lunch orders etc
• Enter data into the HR system so that accurate records are maintained.
• Administer the probationary review periods and ensure timely completion of the same.
• Manage the leaver/ employee exit administration process i.e., collection of access card, parking card, sim card, laptop, etc. and accordingly cancel SIM card contracts, access cards, etc.
• Assist the HR & Admin department with the development and maintenance of HR & Admin policies and procedures

AED 4,000 to 5,000 per month inclusive of fixed allowances.


• More than 3 years' experience in office management as a Receptionist, HR Administrator, Admin executive.
• Ability to work well in a team
• Ability to plan and execute, multi-task
• Excellent communications and interpersonal skills
• Time management and organizational skills

About the Company

Business consultancy and advisory services for shipping & logistics.

Our commitment to our customers begins with developing an understanding of their business fundamentals. From there, we are able to work closely with them to help them chart their way into settled waters.

Our experienced team have the knowledge and skills required to support any business challenge or requirement.

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Receptionist salaries in UAE

Average monthly compensation
AED 4,000

Breakdown available for industries, cities and years of experience