Receptionist

Job description / Role

Responsibilities

• Greet and welcome visitors with a warm and professional demeanor, ensuring an inviting first impression for all guests.
• Manage a multi-line phone system, efficiently directing calls and taking messages to maintain seamless communication.
• Schedule and coordinate appointments, meetings, and events, ensuring optimal use of company resources and time.
• Maintain an organized filing system for both physical and digital documents, enabling quick retrieval and efficient office operations.
• Handle incoming and outgoing mail and packages, ensuring timely distribution and record-keeping for all correspondence.
• Provide administrative support to various departments, assisting with tasks that enhance overall office efficiency and productivity.
• Respond to inquiries and provide information regarding company services, policies, and procedures, acting as a knowledgeable point of reference.
• Ensure the reception area is tidy and presents a professional appearance, reflecting the company's standards and values.

Desired Candidate Profile

• Proven experience as a receptionist or in a related administrative role, ideally in a fast-paced environment.
• Familiarity with office management systems and procedures, including proficiency in MS Office Suite and basic bookkeeping.
• Excellent verbal and written communication skills, with a strong command of [specific language] preferred.
• Strong organizational skills with the ability to multitask and prioritize effectively in a busy setting.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• A friendly and approachable personality, capable of interacting comfortably with diverse individuals.
• Attention to detail and accuracy in tasks, ensuring high-quality work output and documentation.
• Proficiency in handling office equipment such as printers, copiers, and fax machines, ensuring smooth operation.
• Flexibility and adaptability to meet changing demands and a willingness to take on additional responsibilities as needed.

About the Company

Since National Fire Fighting Manufacturing FZCO (NAFFCO) was established, it has grown to become the largest fire fighting equipment manufacturer in the Middle East and one of the top manufacturers worldwide.

The companys core business focuses on design, manufacture, supply, installation and after sales services with our highly trained and experienced technicians and engineers for fire fighting products ranging from basic fire extinguishers to highly sophisticated fire engines. The company provides total fire protection solutions to the most prestigious developments around the world, including residential buildings, commercial complexes, telecommunication centers, industrial installations, oil refineries and petrochemical plants and airport installations.

With its presence in over 100 countries, NAFFCO headquarters is located in United Arab Emirates, where a wide range of innovative fire fighting equipment is manufactured with the companys state-of-the-art technology.