Receptionist / Admin Assistant

Job description / Role

As a Receptionist, we expect from the successful candidate:
- To greet and meet clients in a polite, warm, and friendly manner and to efficiently direct them to the appropriate person according to their needs
- To receive, direct and relay telephone messages and fax messages
- To provide general administrative and clerical support including mailing, scanning, faxing and copying to management
- To schedule meeting and appointments, be responsible for hotel bookings and other travel arrangements, collect and validate expenses
- To prepare the office and the relevant meeting rooms before each client visit or internal meeting
- To be responsible for maintaining a good working environment hygiene

As an Admin Assistant, we expect form the successful candidate:
- To prepare, modify and review documents including: forms, letters, correspondence, reports, drafts, memos and emails as requested
- To compose, type, and distribute meeting notes, routine correspondence, and reports
- To maintain the general filing system and file all correspondence
- To communicate with the authorities (DED, Free Zone authorities, Ministry of Finance)
- To monitor the use of supplies and equipment by checking the stocks to determine inventory level; to anticipate needed supplies; to liaise with the various suppliers; to supervise the receipt of supplies.
- To ensure operation of equipment, coordinate the repairmen and maintenance of the office equipment
- To sort and distribute incoming and outgoing post, and liaise with Courier companies
- To assist other staff as requested
- To maintain professional company image

Salary:
AED 3,500 to 4,000 per month inclusive of fixed allowances.
Additional benefits: Basic health insurance, holidays, one return plane ticket per year

Requirements

- 2 years minimum prior experience in Dubai
- Highly proficient in spoken and written English
- Proficient in MS Office (Word, Excel, Power Point, Outlook)
- Good communication skills / Ability to work in a multicultural environment
- Detail oriented and ability to work with a high degree of accuracy
- Highly organized and flexible
- Ability to multitask and meet changing deadlines, ability to prioritize workload
- Must be self-directed and able to complete projects with limited supervision
- Maintain staff confidentiality
- Capacity to work under pressure
- To present well (Courteous, cheerful and upbeat personality, office-appropriate dress code)

Qualifications:
- Bachelor’s Degree in Business Administration or any other related course
- With minimum of 2 years’ experience in office administration

About the Company

A leading consulting, advisory and management solutions firm in the UAE.