Receptionist/Administrator

A Leading Transportation Service Solutions Company in UAE

UAE

Ref: RP329-09

Job description / Role

Employment: Full Time

Job Purpose:
Working as part of a HR team providing reception, centralised Administrative, data input, information and related support services . You may also be required to provide clerical support to the HR Head and other staff as appropriate.

Receptionists need to have an ear to the ground and be aware of everything that’s going in an organisation, from knowing which important meetings will be taking place to coordinating deliveries. You'll also often be the first person that employees and potential clients see, so you're always representing the company.

A receptionist’s daily tasks will involve:
• Meeting and greeting clients/employees
• Booking meetings
• Arranging couriers
• Keeping the reception area tidy
• Answering and forwarding phone calls
• Screening phone calls
• Sorting and distributing post

Primary duties and responsibilities:
• Assist with providing professional reception service to clients and visitors, including the security of visitors.
• Accepting and record incoming telephone enquiries, taking clients details sensitively, discreetly and accurately.
• Assist with photocopying and filing system.
• Assist with arranging meetings and other events.
• Collate and update staff lists, overseas offices and contact details regularly.
• Provide office supplies (Stationery & kitchen supplies) for staff and maintain adequate stocks;
• Provide administrative and general support to the HR Head.
• Induct new staff with office procedures.