Receptionist And Admin (Real Estate)

Job description / Role

About the Client:

Our client is a dynamic and rapidly expanding real estate brokerage firm based in Dubai. To support their business growth, they are looking for a proactive and experienced Receptionist & Admin to facilitate the daily operations.

Key Responsibilities:

- Greet visitors and clients professionally, ensuring a warm and positive first impression of the company.
- Answer and direct incoming phone calls, emails, and general inquiries to the appropriate departments in a timely and courteous manner.
- Handle all incoming and outgoing correspondence, including mail, courier deliveries, and packages.
- Manage the front desk area to ensure it is tidy and presentable at all times.
- Maintain and update company records, databases, and filing systems to ensure accurate and efficient document management.
- Provide administrative support such as photocopying, scanning, filing, and organizing documents for internal teams.
- Assist in managing office calendars, scheduling meetings and appointments, and booking meeting rooms as required.
- Prepare and format documents, presentations, and reports for internal and external use.
- Oversee procurement of office supplies and equipment; manage inventory of stationery and pantry items, ensuring timely replenishment.
- Support attendance tracking, leave records, and assist with administrative HR coordination as needed.
- Coordinate office maintenance and liaise with building management and external vendors for repairs and upkeep.
- Manage vendor relationships for services such as cleaning, IT support, and office equipment maintenance.
- Assist in organizing company events, meetings, and staff activities to foster a positive work culture.
- Ensure compliance with company administrative procedures and help streamline office workflows.
- Provide general administrative support to various departments and perform ad hoc duties as assigned

- 3–4 years of experience in a receptionist or administrative role, preferably in the real estate industry within the UAE.
- Fluency in English; knowledge of additional languages is a plus.
- Strong organizational and multitasking abilities with a proactive approach to problem-solving.
- Demonstrated experience in managing office supplies, facilities, procurement, and vendor coordination.
- Skilled in maintaining filing systems and handling sensitive or confidential documentation.
- Competent in MS Office Suite (Word, Excel, PowerPoint); comfortable using office equipment such as printers, scanners, and telephony systems.
- Excellent verbal and written communication skills, with a polished and professional demeanor.
- High level of accuracy and attention to detail, especially in administrative processes and record-keeping.
- Collaborative, adaptable, and eager to contribute to a dynamic, fast-paced real estate environment.

About the Company

Linkco is a bespoke HR consultancy based in Dubai, UAE providing personalized HR solutions to clients across the GCC and wider Middle East Region.