Job closed
Ref: QP994-06
Job description / Role
- Responsible for effective handling and maintaining the Front Office area, keeping it organized and neat.
- Handle the telephone system and transfer the line to the concerned employee / department.
- Welcome guests and visitors in a warm and professional way.
- Handle the front office / reception area. Greet visitors/guests and respond to any inquiries from the public.
- Handle hospitality for visitors in the front office area and meeting rooms.
- Communicate with co-workers for any internal & external meetings.
- File, scan, type specific letters / documentations and prepare general correspondences in English and / or Arabic as requested and instructed by colleagues / Managers. Translate documents from Arabic to English and vice versa when required.
- Handle company incoming calls & transfer them to the concerned employee. Take messages if required especially for senior managers in case they are not responding to the calls & ensure that it is passed to them through email or other method of communication.
- Track incoming & outgoing faxes and e-mails and forward the same to the concerned employees. Response effectively and efficiently to all communications.
- Handle all incoming & outgoing posts/mails & couriers and maintain a track on the register books.
- Handle the MD’s Arabic work including typing correspondences for the MD’s office. Keep and maintain all Arabic incoming and outgoing correspondences for the MD’s office.
Requirements
- Graduate of any discipline
- 2 – 3 Years of experience in Administration / Front Office / Secretarial work
- Must be female and can speak and write arabic
- Must be currently in UAE
Skills:
- Professional, Smart and Presentable
- Good knowledge of telephone etiquette and hospitality protocol
- Good personality
- Ability to handle multi-tasks at a time
- Good knowledge of writing, grammar, composition, spelling and punctuation
- Effective and efficient written and electronic communication skills
- Ability to maintain image of company by example and outmost professionalism
- Accurate typing skills
- Strong knowledge of general office procedures and office equipment
About the Company
One of the leading manufacturing companies in UAE.