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Job description / Role
We are looking for a personable individual with extensive previous experience as a Receptionist to join our Dubai office team. You will be required to support the Office Administrator in carrying out day-to-day office and admin activities.
Key Responsibilities:
Reception
• Professional greeting of clients and visitors, to the highest standards
• Answer telephone, screen and direct calls. Qualify all calls and announce the caller.
• Receiving, organising and responding to all incoming emails
• Updating and maintaining all internal databases and directories
• Maintaining all office supplies including stationary, refreshments and business cards
• Coordinating deliveries with local and international deliveries (overseas shipping via agents)
• Receive and sort all mail deliveries
• Photocopying, printing, binding, faxing and filing
• Keeping Reception area tidy and well organized
• Assists with month-end reporting requirements
• Any other duties that might be considered reasonable by your line manager
Room Bookings
• Book meeting rooms for all internal and external meetings/conferences
• Liaising with the IT Team to ensure all electronic equipment is set up for a meeting
• Ensure all stationary needs are met and ready for each meeting
Travel Arrangement
• Liaise with our Travel Agencies when travel booking is required (flights, hotel rooms, visas, transportation and insurance)
• Ensure budget needs are met by identifying the most cost-effective travel option
• Oversee all visa administration for application purposes
• Produce full itinerary for each employee before travel
• Track and report all travel arrangements in the database
Requirements
Person specification:
Essential
• Attention to detail and able to work at a fast pace
• Ability to juggle a number of work items at one time
• High level of customer service skills
• Work well within a large team
• Reliable and trust worthy
• Ability to prioritize
• Proactive and takes a flexible approach to work
• Intermediate knowledge of Word, Excel and Outlook (PowerPoint & Publisher would be an advantage)
• Excellent knowledge of English Language (written and spoken)
• Required Education: High school or equivalent degree
Desirable
• UAE experience would be a plus
• Preferred understanding of recruitment agency industry
• Previous experience at a multinational company
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.