Receptionist/ Office Admin

Job description / Role

Roles and Responsibilities:
• Manage front-desk activities, greet clients or visitors, answer phone calls, book meeting rooms, and ensure the office efficiency is maintained.
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
• Address employee office-related concerns and ensure a productive work environment.
• Coordinate with different departments on all office requirements
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Responsible for office Work Health and Safety standards, withholding compliance and completing office internet and external audits
• Prepare and assist with internal or external audits by providing necessary records or documentation.
• Responsible for developing standards and promoting activities that enhance operational procedures
• Coordinate office staff activities to ensure maximum efficiency
• Monitor and maintain office policies and procedures
• Prepare operational reports and schedules
• Monitor and maintain office supplies
• Sort and direct all incoming correspondences and respond as assigned.
• Track office expenses and assist in budget preparation.
• Coordinate internal communication, policy updates, and announcements.
• Coordinate travel and logistics
• Coordinate shipments, deliveries, and pickups and maintain shipment logs and update tracking details.

Capability and experience:
• Proven office management experience
• Negotiation and relationship building skills
• Leadership, the ability to ‘make things happen’
• Knowledge of WH & S guidelines and procedures
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving
• Strong organizational and planning skills
• Computer skills and knowledge of office software packages

About the Company

Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of 350,000 team members in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. The Group reported in 2022 global revenues of €22 billion.