Receptionist / Team Administrator

Job description / Role

The Receptionist/Team Administrator will manage the main reception and provide clerical and administrative support to HR & PRO departments, playing a vital role in the smooth running of these departments.

• Creating offer letters, contracts, personnel files, supporting the visa process and renewals
• Liaising with medical insurance providers, submitting claims and following up
• Responsible for company travel booking flights and hotels
• Ensuring files are up to date and organized both hardcopy and electronic
• Meeting and greeting guests, scheduling meetings, booking rooms and facilities
• Attending meetings and taking minutes

Requirements

The successful candidate will have excellent command of the English language and exceptional attention to detail in addition to the following:

• Previous experience on a busy reception and in an admin role ideally with a HR background
• Excellent command of Microsoft office and fast typing skills
• Strong written and oral communication
• Strong organizational and presentation skills
• The ability to multi task and work well under pressure
• Professional, understanding the importance of confidentiality

About the Company

Tomini Group is a ship owning business with diversified interests in classic cars and plant machinery. Transportation is a core business sector and deeply engrained in our cultural heritage. The Group is wholly-owned by the Shaikh family, which for more than 65 years have been involved in every aspect of the shipping market including ownership and technical management, while commercial management is handled through our partners Alpina Chartering in Denmark.