Record Management Executive

Job description / Role

Our client, an international firm, is currently looking for a Record Management Executive to be based in the UAE. In this role, you will be responsible for providing centralized support to the operations teams for the correct and timely preparation and execution of agreed documents, maintaining accurate and orderly filing of hard copy documentation, and maintaining agreed databases and trackers. Other responsibilities will include:

Assist members of the operation teams in the execution of documents and forms needed for the real estate companies, including preparing first drafts of cover memos, document formatting, preparation and compilation of memo packs for signature and signature identification.
Populate forms.
Liaise and co-ordinate with the company’s Centralized Documentation Management team on aspects of documentation management to ensure consistency and alignment with policies.
Manage the filing rooms for the Operations.
Saving and uploading documents to the centralized systems and libraries, including relevant investments across the global portfolio.
File and scan hard and soft copies of various documents and reports consistently, coherently and quickly.
Ensure accurate filing of soft copies of documents on the system.
Track documents relating to post closing items, memos and correspondence.
Retrieve documents and information as needed for the internal and external stakeholders.
Manage and maintain the documents in the libraries including the centralized database of final documentation for each investment across the global portfolio.
Maintain the deal database for all acquisition, refinancing, restructuring and disposition activities which supports the generation of reports for senior leadership meetings.
Maintain the Confidentiality Agreements Database.
Maintain the External Correspondence database.

Requirements

To be considered for this opportunity, you need to meet the following criteria:

- Holds a university / bachelor degree of any disciplines
- With minimum total years’ experience of 5 years in the same role, preferably gained a in a government, multinational or large organizations
- Strong experience in record keeping, adept in handling sensitive and confidential data
- Good knowledge in document management systems
- Strong familiarity in using various formulae in Microsoft Excel
- Experienced in assisting a number of senior managers
- Excellent command of English language and knowledge in another language would be a plus

Candidates based outside UAE are welcome to apply.

About the Company

Black Pearl is a human resources and recruitment agency that provides a holistic business and talent solution in a progressive, dynamic, and efficient way.

We pride ourselves as a unique black pearl and strive to delight our clients with a personalized partnership that helps them propel towards success.

Whether you need to find top talent, your next great job opportunity, or a consulting solution for managing your business, engaging employees, evolving your work culture, planning your people strategy, or resourcing challenges, we can help.