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Reservations Supervisor


Dubai, UAE

Ref: RP714-1233

Job description / Role

Employment: Full Time

Key tasks
- To supervise all incoming and outgoing room reservation requests and make sure they are attended to as per the hotel standards and procedures.
- To attract guests and to enhance their loyalty, providing a distinctive service through communication and sales skills, in order to improve the hotel's image and increase revenue
- To recognize potential clients and to transmit information to the Sales Department.
- To recognize a VIP guest and to apply the concerned policies.
- To maintain a good commercial relationship with all the bookers: guest/company/agencies.
- To promote the Accor loyalty programs and the Hotel promotions.
- To respect the privacy of the guest and the confidentiality of the information.
- To manage any guest complaint in a professional manner, by owning it, resolving it to the guest satisfaction and recording it.
- To Supervise and report all the guest comments or complaints.
- To call the manager for advice in serious cases or if an approval is requires.
- To ensure that the telephone etiquettes are properly used as per Sofitel Standards.
- To ensure a perfect knowledge of room type and rate structure among the Reservation team.
- To ensure the accuracy of all booking information entered in the PMS.
- To supervise that the Guest History is accurately maintained.
- To ensure a perfect knowledge of the hotel configuration and products among the team members.
- To achieve Quality Tools Yield Management performance with reservations team.
- To know the competitors and to gather information about their activities and sales.
- To provide updated reports and statistics to the management and other departments.
- To follow up availability and rates charts on TARS and other booking systems/channels.
- To maintain database for ATACS follow up.
- To supervise daily check-list.
- To fulfill administrative task and filling.
- To ensure a proper use and maintenance of reservation communication system (Telephone, fax-mail).
- To supervise that the key Handling procedures are respected.
- To supervise that the emergency and security procedures are respected.
- To supervise that the lost & found procedures are respected.
- To read and update logbooks
- To maintain appropriate stock level for the smooth run of the reservations operations and to initiate requisitions accordingly
- To maintain a clean and tidy working area all times
- To share daily activity highlights with the manager including internal and external guest opportunities
- To maintain an atmosphere of high morale and a happy working relationship among the team.
- To be updated with latest administrative, organizational, operational or the other changes and news.
- To respect schedules, terms and deadlines as agreed with the Management.
- To conduct/attend a daily line up briefing with the reservation team.
- To support reception training in reservation techniques and procedures.
- To carry out special projects according to the assignments.



Level of Education
- Vocational education

Areas of study
- Hospitality

Professional experiences
- 1 to 2 years

Languages essential
- English

Essential and optional requirements
- Excel
- Power Point
- Word
- Micros
- Opéra

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.

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