Sales Admin Supervisor

Job description / Role

Job Purpose:

To support relevant departments by providing professional administration related services, enabling the team to function effectively and efficiently.

Roles and Responsibilities:

• Provide necessary support services to departments and perform general administrative duties to support the smooth functioning of the business.
• Maintain a necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files, and databases.
• Raise LPOs and ensure timely follow-up of the payments.
• Coordinate with various departments (internal & external) for smooth operation.
• Procure consumables for the showroom by following all related processes. Plan, organize, and distribute uniforms and stationery to the floors.
• Monitor leave of staff including posting of leave, keep track of unauthorized absenteeism, and coordinate with payroll/HR/GR for leave notification, etc.
• Facilitate timely requisition and distribution of employees' documents such as passports, labor cards, and other documents.
• Coordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment, re-conditioning, and outside work.
• Ensure all legal documentations are in order prior to the release of VCC/Hayaza for all new/used vehicles.
• Ensure applicable system updates in a timely and accurate manner. Reconcile VCC/Hayaza certificates, stock movement, and stock on hand to ensure accurate records, in line with the information available in the system.
• Coordinate with sales to receive insurance policy with GRO for registration of the vehicle and for the purchase of Salik tag, etc., prior to delivery to the customer.
• Track the daily vehicle delivery, follow up to ensure timely invoicing of the same and timely processing of customer refunds.
• Monitor timely submission of bank deal documents to F&I and credit invoices to customers.
• In case of trade-in of vehicles, ensure appropriate documentation is received and payments are received/released as applicable to customers/banks.

Job Requirement:

• Graduate, preferably in Commerce.

Years of Experience:

• 5-6 years' experience in a similar role (administration), preferably having 2-3 years work experience in the automotive industry.

About the Company

Established in 1979, Al Tayer Group is a privately-held, diversified company with operations in 12 countries in the Middle East and beyond. With over 7,800 employees from 95 different nationalities, the Group has its headquarters in Dubai, UAE.

Al Tayer Group operates leading, quality-focused businesses in automobile sales and service, luxury and lifestyle retail, perfumes and cosmetics distribution, engineering as well as interiors contracting. The Groups portfolio includes several of the worlds leading brands such as Armani, Bvlgari, Banana Republic, Ford, Ferrari, Gucci, Gap, Harvey Nichols and Maserati. The Group operates over 180 stores across multiple markets in the Middle East. In addition, Al Tayer Group has investments in commercial real estate, contracting, supply chain management, precision tools manufacturing and travel agency services.