Sales Assistant and Documentation Officer

Job description / Role

• Assist sales team in daily order execution and coordinate with the customers and suppliers.
• Draft and Prepare sales contracts upon order confirmation and ensuring that order to supplier is aligned to the requirements as per customer’s PO / Order confirmation.
• Responsible in preparing delivery order and processing Commercial Invoice, Shipping and Transportation documents as per contract terms.
• Prepare, review and negotiate terms on the draft Letter of Credit whether with customer or supplier and ensure all internal guidelines and approvals are in place.
• Liaise with the Sales Team to ensure order to supplier is executed, prepare PO to supplier (for Project / Back to Back Contracts).
• Follow up with suppliers or mills for order production update, vessel details and dates of deliveries and update customer and the sales team.
• Responsible for all back-office documentation required to execute and complete an order’s shipment.
• Regularly update shipment schedules and follow up customer’s payment and/or LC application.
• Liaise with the bank regarding LC Transactions, documents negotiations and other bank requirements.
• Coordinate with the Admin and Accounts Department.
• Prepare Sales reports as required by sales managers.

Salary:
AED 5,000 to 7,000 per month inclusive of fixed allowances.
Additional benefits: Medical, Yearly Ticket and Yearly Bonus

Requirements

• Filipina
• Bachelor's Degree Graduate
• To be able to handle back to back LC Transaction independently.
• 3 years and above of working experience in sales assistance (in the steel industry is preferred).
• Knowledge of reading, understanding and preparation of Letter of Credit is a plus.
• Knowledgeable in preparation and understanding contents of shipping documents (Bill of Lading, Commercial Invoice and others)
• Good knowledge of Inco-terms.
• Strong personal skills, team player and capable of taking initiative.
• Fluent in English with good verbal and written communication skills.
• Good knowledge of MS Offices.
• Self-motivated, organized and able to meet deadlines with attention to details (for documentation).

About the Company

A Leading Steel Trading Company in the Middle East.