Job description / Role
Paramount to success within this varied role will include:
• Prepare letters, reports, memos, minutes of meetings, invoices, financial/variation statements or other documents using word processing, spreadsheet database or presentation software.
• Conduct research, compile data and prepare papers for consideration and presentation by executives, committees and directors.
• Read and analyze incoming memos, letters, submissions and reports to determine their significance and plan their distribution.
• Answer phone calls and direct calls to appropriate parties or take messages.
AED 8,000 to 11,000 per month inclusive of fixed allowances.
• Manage, coordinate and maintain the calendar of the managing director including appointments, meetings and travel, and communicating reminders when necessary
• Responsible for organizing and prioritizing the managing director’s tasks based on urgency.
• Provide executive and administrative support to the managing director, CEO and other company employees when necessary.
• Monitor and respond to incoming communications (including complaints) to the managing director’s office including phone calls, emails and walk-ins, ensuring correct department distribution.
• Manage interruption of walk-ins in particular, and prioritize based on urgency.
• Secretarial support for meetings as and when required by the managing director, including drafting and circulating meeting agendas, preparing minutes, and communicating meeting reminders.
• 5 years in Administration
• 10,000 ++ AED
• Must be based in Abu Dhabi
About the Company
Kingston Stanley is the leading specialist marketing recruitment agency in the Middle East, working exclusively with clients and candidates across the full spectrum of the marketing sector since early 2011. We will help you find, screen and select the ideal candidate for your marketing jobs, and we have the largest, most current and qualified network of suitable candidates, ready to start immediately. Whether you have a role that urgently needs to be filled, or a killer portfolio, you’ll find what you’re looking for here. Strong ethics, honest hard work, integrity and marketing recruitment are the four pillars of our business and brand.
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