Secretary

Job description / Role

We are seeking a highly organized and detail-oriented Secretary to provide administrative support in our Ras Al Khaimah office. The ideal candidate will be responsible for managing office tasks, ensuring efficient communication, and facilitating smooth operations. This role requires excellent interpersonal skills, proficiency in office software, and the ability to handle multiple responsibilities in a fast-paced environment. The Secretary will play a crucial role in maintaining a professional office atmosphere and enhancing productivity across teams.

Responsibilities:
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and distribute correspondence, reports, and presentations as needed.
- Handle incoming calls and emails, directing them to the appropriate personnel and responding to inquiries in a timely manner.
- Organize and maintain office files, records, and databases, ensuring information is accessible and up to date.
- Assist in the preparation of meetings, including scheduling, agenda creation, and minute-taking.
- Coordinate office activities and events, including team-building exercises and training sessions.
- Support the finance department with invoicing, expense tracking, and budget management.
- Take initiative in improving office processes and procedures to enhance overall efficiency.
- Maintain inventory of office supplies and place orders as necessary.
- Serve as a point of contact for internal and external stakeholders, fostering positive relationships and communication.

- Proven experience as a Secretary or in a similar administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent written and verbal communication skills in English; proficiency in Arabic is a plus.
- Demonstrated ability to handle confidential information with discretion.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a team environment.
- A high degree of professionalism and a proactive attitude.
- Bachelor's degree in Business Administration or a relevant field is preferred.
- Experience in a multicultural environment is an advantage.

About the Company

RAK Properties is one of the leading property development and tourism infrastructure firms in the UAE.

With proven excellence in a wide range of projects including mixed-use community developments, strategically placed retail shops, health spas and hotels, RAK Properties Public Joint Stock Company (PJSC) plays a central role in shaping the lifestyle of residents of the United Arab Emirates.

Founded in 2005 from the vision of His Highness Sheikh Saud Bin Saqr Al Qasimi, Ruler of Ras Al Khaimah, RAK Properties delivers high-quality and professionally managed projects that provides its customers with the highest level of service, while maximizing the value of their investments.

RAK Properties has sound capital of AED 2 Billion. The Initial Public Offering (IPO) of RAK Properties in early 2005 was over subscribed by almost 57 times. In its mission to lead the development of real estate and tourism infrastructure in Ras Al Khaimah. RAK Properties aims to attract foreign investors of repute to launch state of the art projects, including luxurious hotels, resorts and malls. In doing so, RAK Properties serves as a catalyst for a dynamic property market in both Ras Al Khaimah and the wider United Arab Emirates.