Secretary / Administrative Assistant

Job description / Role

We are seeking a proactive and organized Secretary / Administrative Assistant to join our dynamic team in the UAE. The ideal candidate will provide comprehensive administrative support, ensuring efficient office operations and effective communication within the organization.

Responsibilities:
- Manage daily administrative tasks including scheduling appointments, managing calendars, and coordinating meetings.
- Handle correspondence such as emails, phone calls, and mail, ensuring timely and professional communication.
- Prepare and organize documents, reports, and presentations as needed.
- Maintain and update filing systems, both electronic and physical, to ensure data accuracy and confidentiality.
- Support various departments with clerical tasks and assist in coordination of projects when required.
- Manage office supplies inventory and place orders to ensure smooth office functioning.
- Greet and assist visitors, providing a welcoming and professional environment.
- Assist in travel arrangements and expense reporting for staff members.

- Proven experience as a Secretary, Administrative Assistant, or similar role.
- Excellent organizational and time-management skills with attention to detail.
- Strong communication skills in English; additional languages are a plus.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and comfortable with office equipment.
- Ability to multitask and prioritize work effectively in a fast-paced environment.
- Discreet and trustworthy with handling confidential information.
- Diploma or degree in Office Administration or related field is preferred.
- Familiarity with UAE office practices and cultural sensitivity is an advantage.

Salary:
USD 2,500 to 3,500 per month inclusive of fixed allowances.

About the Company

We are an Award Winning Company.

Headquartered in Riyadh specializes in Information Technology, Telecommunications, Building Management System (BMS), Access Control, Cyber Security and Networking services, Physical Security System, Integration services, Software Development and Mobile Apps. Our mission is to provide high-quality and latest technology in Saudi Arabia and the Middle East through partnership with internationally renowned technology manufacturers and vendors.