Secretary Cum Document Controller

Job description / Role

We are seeking a highly organized and detail-oriented Technical Secretary to join our dynamic team in the Oil & Gas industry located in Dubai, UAE. The ideal candidate will play a vital role in providing administrative support Management, ensuring that all operations run smoothly and efficiently. This position requires a proactive individual with excellent communication skills and a strong technical background to assist in managing documentation, schedules, and correspondence for Management. If you are passionate about contributing to the success of a leading company in the energy sector, we encourage you to apply.

Responsibilities:
- Provide comprehensive support to management , including scheduling meetings, managing calendars, and organizing travel arrangements / letter drafting.
- Prepare, format, and edit technical documents, reports, and presentations to ensure clarity and professionalism.
- Assist in the preparation and maintenance of project documentation, including contracts, specifications, and technical manuals.
- Coordinate communication between management teams and Client, ensuring timely and accurate dissemination of information and confidentiality is must. .
- Manage and maintain filing systems, both electronic and physical, ensuring all documents are easily accessible and properly archived.
- Compile and distribute meeting agendas and minutes, ensuring all action items are followed up appropriately.
- Conduct research as needed to support technical teams and management in decision-making processes.

- Proven experience as a secretary or administrative assistant, preferably in the Oil & Gas
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
- Excellent written and verbal communication skills, with the ability to communicate technical information clearly.
- Demonstrated ability to manage multiple tasks and projects simultaneously while maintaining attention to detail.
- Strong organizational skills and the ability to prioritize tasks effectively.
- A proactive approach to problem-solving with strong decision-making capabilities.
- Ability to work collaboratively in a team environment and independently when required.
- Fluency in English is required; proficiency in Arabic is a plus.
- Must be a female candidate .

Salary:
AED 5,000 to 10,000 per month inclusive of fixed allowances.

About the Company

A leading engineering company in UAE.