Secretary PA

Job description / Role

Responsibilities

- Manage the executive's calendar, prioritizing appointments and meetings to optimize their time and productivity.
- Act as the primary point of contact for internal and external communications, ensuring messages are relayed efficiently and effectively.
- Prepare and organize meeting agendas, taking detailed minutes, and following up on action items to ensure completion.
- Conduct research and compile reports or presentations to support decision-making processes and strategic planning.
- Coordinate travel arrangements, including itineraries, accommodations, and transportation, to ensure seamless experiences.
- Handle confidential information with discretion, maintaining the highest level of integrity and professionalism.
- Assist in project management by tracking deadlines, budgets, and deliverables, providing updates to stakeholders as necessary.
- Facilitate office organization, including filing systems and supplies management, to maintain a productive work environment.
- Develop and implement administrative processes that enhance efficiency and streamline office operations.
- Support financial activities such as expense tracking and invoice processing, ensuring accuracy and compliance.

Desired Candidate Profile

- Minimum of a high school diploma, with a preference for candidates holding a bachelor's degree in business administration or a related field.
- At least 2 years of relevant experience in administrative or executive support roles in a corporate environment.
- Proficiency in office software such as Microsoft Office Suite and project management tools for effective task management.
- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously while maintaining attention to detail.
- Exceptional verbal and written communication skills, including professional email etiquette and report writing.
- Fluency in English is required, with additional language skills being a significant advantage in diverse environments.
- Demonstrated ability to work independently and as part of a team, showcasing flexibility and adaptability in dynamic situations.
- Cultural sensitivity and the ability to work with diverse teams across various regions and backgrounds.
- A proactive, resourceful attitude with a strong commitment to professionalism and service excellence.

About the Company

Since National Fire Fighting Manufacturing FZCO (NAFFCO) was established, it has grown to become the largest fire fighting equipment manufacturer in the Middle East and one of the top manufacturers worldwide.

The companys core business focuses on design, manufacture, supply, installation and after sales services with our highly trained and experienced technicians and engineers for fire fighting products ranging from basic fire extinguishers to highly sophisticated fire engines. The company provides total fire protection solutions to the most prestigious developments around the world, including residential buildings, commercial complexes, telecommunication centers, industrial installations, oil refineries and petrochemical plants and airport installations.

With its presence in over 100 countries, NAFFCO headquarters is located in United Arab Emirates, where a wide range of innovative fire fighting equipment is manufactured with the companys state-of-the-art technology.