Secretary to Chairman

Job description / Role

We are seeking a highly organized and proactive Secretary to support the Chairman of a leading EPC contractor in the oil and gas sector. This role demands excellent communication skills, discretion, and the ability to manage multifaceted tasks in a fast-paced environment. The ideal candidate will facilitate efficient time management, coordinate meetings, and ensure smooth correspondence to contribute effectively to the company’s executive operations.

Responsibilities:
• Manage and prioritize an executive's schedule, ensuring optimal use of their time while anticipating their needs and preferences.
• Draft, edit, and format correspondence and reports, maintaining a high standard of professionalism and accuracy in all communications.
• Act as a liaison between the executive and internal/external stakeholders, facilitating clear communication and fostering relationships.
• Organize and coordinate social activities, company events, meetings, including preparing agendas, taking minutes, and following up on action items to ensure accountability.
• Conduct research and compile data for presentations, enabling the executive to make informed decisions backed by solid information.
• Handle confidential information with discretion, ensuring that sensitive matters are managed with the utmost integrity and security.
• Assist in project management tasks by tracking progress, deadlines, and deliverables, helping the executive stay on top of initiatives.
• Manage travel arrangements, including itineraries and accommodations, to ensure seamless and efficient travel experiences.
• Implement and maintain efficient office systems, including filing, record-keeping, and digital organization, to enhance productivity.
• Support financial tasks such as budget tracking and expense reporting, providing the executive with accurate financial insights.

• Bachelor's degree in Business Administration or a related field, providing a strong foundation in organizational and communication skills.
• A minimum of 5 years experience in a similar executive support role, demonstrating proven capabilities in managing high-level responsibilities.
• Certification in Executive Secretarial Studies or Office Management, showcasing a commitment to professionalism and skill enhancement.
• Experience in corporate environments, particularly in industries like finance, healthcare, or technology, to understand industry-specific dynamics.
• Preference for candidates fluent in English, with additional language proficiency considered a valuable asset for global communication.
• Proficient in Microsoft Office Suite and advanced knowledge of digital communication tools, ensuring efficient task execution.
• Strong organizational skills and attention to detail, enabling the management of multiple priorities with precision and effectiveness.
• Exceptional interpersonal and communication

Salary:
AED 6,000 to 8,000 per month inclusive of fixed allowances.
Additional benefits: Annual airfare, medical insurance, other benefits as per UAE labor law

About the Company

A leading engineering company in UAE.