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Senior Admin Assistant - Company Formation Specialist

A Leading Consulting, Advisory & Management Solutions Firm In The UAE

Dubai, UAE

Ref: RP559-03

Job description / Role

Employment: Full Time

As a Senior Administrative Assistant, we expect form the successful candidate:
• To compose, type, and distribute meeting notes, routine correspondence, and reports
• To answer clients calls and emails when Senior executives are not available
• To work in close collaboration with a Junior secretary/admin assistant
• To be constantly aware of the company’s deadlines and scheduled visits of clients and associates to the office
• To maintain a list of internal registries which always need to be kept updated
• To monitor our CRM system (Salesforce) and raise to Senior executives any discrepancies
• To provide necessary backup whenever necessary to a team of 3 senior executives
• To maintain the general filing system and file all correspondence
• To maintain professional company image
• To provide general administrative and clerical support including mailing, scanning, faxing and copying
• To schedule meetings and appointments, and to manage calendars

As a Company Formation Specialist, we expect from the successful candidate:
• To liaise with the local authorities daily to request/confirm information on behalf of the senior team
• To challenge the information given by the authorities and use common sense to find the right answers
• To handle efficiently company portals of various authorities (RAKICC, DMCC, JAFZA, etc)
• To draft forms, prepare and modify documents including correspondence, company documents, reports, presentations, memos and emails as requested

Salary:
AED 5,000 to 6,000 per month inclusive of fixed allowances.
Additional benefits: Paid holiday, Annual Insurance, Annual flight home, Discretionary bonus policy

Requirements

Skills:
• Very good command of the English language (spoken and written English)
• Proficient in MS Office (Word, Excel, Power Point, Outlook)
• Assertive, quick on your feet and can think outside of the box
• Meticulous, Careful, Thorough and detailed orientated
• Good communication skills / Ability to work in a multicultural environment
• Highly organized and flexible
• Ability to multitask and meet changing deadlines, ability to prioritize workload
• Must be self-directed and able to complete projects with limited supervision
• Capacity to work under pressure
• To present well (Courteous, cheerful and upbeat personality, office-appropriate dress code)

Mandatory qualifications:
• Minimum 1-year experience in Company formation business
• Minimum of 5 years’ experience in office administration (any industry)
• Bachelor’s Degree in Business Administration or any other related course

About the Company

A leading consulting, advisory and management solutions firm in the UAE.

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Admin Assistant salaries in UAE

Average monthly compensation
AED 4,500

Breakdown available for industries, cities and years of experience