Senior Administrative Assistant

Job description / Role

Through Parsons’ engineering and construction management services, we deliver innovative, safe and sustainable infrastructure in Abu Dhabi, Dubai, Qatar, Oman, Bahrain and Kuwait. Our focus is on delivering air, rail, road and highway transportation; water conveyance and/or wastewater treatment; and land development and public infrastructure to our clients and your communities. Parsons creates interconnected communities and world class infrastructure.

Duties and Responsibilities:
• Provide comprehensive administrative support and assistance to senior management, Functional Manager and associated function group.
• Prepare required documents; time and expense reporting, coordinate travel, and arrange meetings, draft and edit letters, memos, invoices, meeting minutes, and other documents.
• Maintain calendar for the lead as well as direct reports. Accept/Decline meetings on the lead\'s behalf if tasked. Schedule meetings/book conference rooms.
• Prepare and maintain department Org Charts. Use Expedition to log transmittals, meeting minutes, internal memos, and letters sent to the client. Log incoming/ outgoing correspondence in Excel to allow accurate tracking of document flow. Gather information from contracts or other documents, and convert data into Word or Excel format and arrange formatting of information for use in reports. Maintain filing systems and control documentation.
• Maintain files of internal memos and other confidential internal correspondence for each manager.
• Provide backup support, as needed, and perform various administrative tasks as required.

Requirements

• Bachelor of Arts / Bachelor of Science degree or equivalent
• Minimum 10 years of Administrative Assistant experience
• Proven experience of working with C-level executives
• Proficiency in Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook (calendar maintenance), Primavera Expedition and Org Flowcharts (Visio is a plus)
• Proven ability to communicate in person as well as via alternate methods (Web ex, conference call, etc.)
• Good business English skills and strong interpersonal skills
• Proactive and resourceful. Self-motivated. Discretion & ability to handle documents of a confidential nature.
• Ability to handle multiple and routine tasks and work independently with little supervision.
• Effective time management.

About the Company

Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.

Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.