Senior Administrative Assistant - Real Estate

Job description / Role

To fill in Senior Administrator/Senior Officer, Project Services under Project Services Department. The potential candidate will be based in Abu Dhabi office.

The Senior Officer/Senior Administrator responsibilities include, but are not limited to:

• Provide full spectrum of administrative support for the team
• Coordinate with different departments in order to provide smooth working environment
• Knowledge in Oracle suite
• Handle calendar and meeting arrangement
• Coordinate and support CV coordination, setting up interview and onboarding the candidates
• Preparing letters, transmittal, monthly reports, weekly reports, presentations, etc.
• Audit documentation
• Support IT for User Assessment testing (UAT)
• Support Performance, Risk and Governance sub-function
• Handle document control for projects and must be very proficient in Aconex document management system
• Must be well versed in Aconex implementation, administration, set up and user training
• Must be proficient for setting up document control requirements for the projects and implementation
• Co-ordinate with various project stakeholders in establishing document control procedures and systems
• Maintain confidentiality around sensitive documentations
• Prepare/generate reports for the progress meetings/reporting and as and when requested by the team
• In case of any absence or annual leave of team member(s); need to cover their duties as assigned.
• Must be well versed in MS office packages – Word, Excel, Powerpoint and Visio
• Knowledge of handling Sharepoint

• Bachelors / Master Degree
• Minimum of 15 years of Administration experience
• Well versed in MS Office Packages
• UAE experience
• Good client-facing and communication skills
• Well-organised, diligent, proactive, assertive, well-disciplined
• A team player with a ‘can-do’ attitude, outgoing, polite, patient, diplomatic, personable, respectful and flexible
• A “rounded profile”, comfortable with working with diverse team members.
• Effective in building good working relationships within the project team, and with project stakeholders.
• Software Knowledge of Share point, Oracle EBS

About the Company

Service

Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs.

Knowledge

Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term.

Care

At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.