Senior Document Controller

Job description / Role

Senior Document Controller – Dubai
Leading Property Development Conglomerate
Exceptional Expatriate Salary Package + Benefits

Our client’s firm; a leading property development conglomerate, seeks to appoint a Senior Document Controller within their Development Department to manage the data management systems on key high rise mixed use projects across the GCC. New projects have expedited resource demand. This role is based in the Dubai Office but will have some travel across the GCC when new projects are set up by our client.

Reporting to the Commercial Director, this role will be responsible for the following:
• Data organization and storage knowledge.
• Management of the Document Management System “Aconex” including project set-up and workflow building.
• Document control, document archiving, document imaging and maintenance of document register for Construction Projects and/or Detail Engineering Projects.
• To receive and register all documents for detail engineering or construction engineering project, including in-house generated documents.
• Gather and maintain of Access databases for departmental timekeeping.
• Maintain specifically assigned project database/s.
• Ensure proper document classification, sorting, filing and proper archiving.
• Review completeness of documentation and prepare document transmittals.
• Perform document quality check in accordance to Company engineering document control procedures.
• Perform file backup to ensure proper storage and archiving of electronic registers.
• Prepare engineering project reports, as may be required.
• Maintain a tracking facility to enable documents to be updated easily. Scan in all relevant new documents.
• Checking dispatch documents registers (Tender and contract documents) are complete and accurate.
• Presentation and filing of documents and drawings. Maintain hard copy information.
• Issue and distribute controlled copies of information.
• Devise, manage and maintain a Document Control System.
• Provide advice on procedures of issue and methods in accessing the system.
• Ensure all documents are as up to date as possible within the electronic filing system.
• Generate payment vouchers (information provided by others).
• Issuance of payment vouchers to the Finance department.
• Logging and reporting of payments made/not made.

Requirements

• Completion of a minimum of two (2) years college education, preferably Engineering or Business Administration or equivalent.
• Minimum of 7+ years’ work experience with at least 5 years’ document control in the engineering / construction industry.
• Expert knowledge of Aconex Document Management System is a pre-requisite. Computer skills in MS Office and database systems (such as Access) is also required.
• Strong attention to detail with analytical abilities and the ability to prepare reports and statistics.
• Candidates must be fluent in English (written and spoken).
• Travel is anticipated for project set up across the region.

An excellent tax free salary, with stable employment, will be offered to attract suitable candidates to these roles.

About the Company

1Recruit International LLC is an international global recruitment and human resource solutions consultancy with a global mind set and a proven track record in talent management. Resourcing across an array of executive business sectors, our corporate mission entails client satisfaction through quality orientation; a consultative approach, delivery excellence and innovation through 'best fit candidates technically, behaviourally and culturally.