Senior Document Controller

Job description / Role

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Parsons International
Senior Document Controller
Abu Dhabi, UAE

Parsons is a technology-driven engineering services firm with more than 70 years of experience in the engineering, construction, technical, and professional services industries. The corporation is a leader in many diversified markets with a focus on infrastructure, defense, and construction. Parsons delivers design/design-build, program/construction management, systems design/engineering, cyber/converged security, and other professional services packaged in innovative alternative delivery methods to federal, regional, and local government agencies, as well as to private industrial customers worldwide.


OPPORTUNITY

Parsons provides project management, design and technical advice to a design and build contractor for construction of a world class promenade with 65,000 sq meters of water front hard and soft landscaping. The primary feature of the project is the installation of a cycleway that provides cyclist circulation around the entirety of the islands. The design includes a public park with playgrounds, courts, water features and others.


JOB OVERVIEW

Handles the secretarial, document control and administrative activities for all functions within the assigned program.

Recommends data automation hardware and software systems and improvements necessary for efficient documentation and control of documents dispatched from, and sent to, the project.

Develops written document control procedures that ensure system efficiency.

Manages dispatch, receipt, recording, distri¬bution, and filing of documents using data automation hardware and software at all project locations.

Receives and directs telephone calls and office visitors, answers questions, takes messages, or screens callers as appropriate to the assignment. Often responds to verbal or written requests for information directed to the supervisor, through independent research. Always presents a positive, professional response to each contact.

Serves as liaison between groups to which assigned and others within the same division, as appropriate. Ensures clear communication regarding all administrative issues.

Schedules appointments and maintains calendars for those assigned. Follows up with reminders on scheduling, as appropriate. Makes travel arrangements, coordinating airline and auto rental reservations, hotel accommodations, Travel Authorization paperwork, and Expense Reports.

May collect time sheets for local office and project related sites. Audit for accuracy of time reporting; follow up with supplemental or correction time sheets for invalid time charges or other changes.

Writes letters, reports, resumes, minutes, and completes forms. Composes some correspondence or compiles recurring reports for supervisor’s signature, using own initiative and knowledge of the situation being addressed. Records and transcribes dictation from shorthand or tape, for signature, if the job assignment requires it. Proofreads for grammar and utilizes the word processing software to ensure spelling accuracy.

Performs additional duties as assigned.

Requirements

Bachelor’s Degree in Business Administration, Office Management or similar discipline.

At least 7 years of administrative and document control experience.

At least 3 years of experience working on the same capacity in an engineering, construction or technical firm in the Middle East.

Proven knowledge in utilizing various data management / control systems such as aconex, sharepoint, and other computer applications.

Effective written and oral communications skills, and interpersonal skills.

Can work independently with minimal supervision.

About the Company

Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.

Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.