Senior Document Controller/ Administration Supervisor

ASQ Holding

Ras Al Khaimah, UAE

Ref: RP312-02

Job description / Role

Employment: Full Time

POSITION DESCRIPTION: Controlling all types of documents / correspondences which includes data-entry, logging, filing, processing, follow up and fast tracking. The Document Controller reports directly to the Project Director and assists the whole team in providing documents when needed.

Document Control:
- Receive, check, stamp, log, scan, distribute and archive documents.
- Provide reference number for incoming / outgoing documents for tracking purposes.
- Identify valid and superseded documents. Assure only valid documents are used in performing activities.
- Assure valid documents are distributed to the relevant staff in a timely manner.
- Maintain a tracking log which includes lists of incoming and outgoing documents and kept up to date in a secure manner.
- Prepare list of outstanding documents and issue list to the relevant department heads and copy to Project Coordinator.
- Coordinate with the team to follow up any outstanding issues/documents.
- Ensure all documents are dealt in accordance with the company’s document control procedure.
- All other duties as assigned to enhance the Mission, Vision and Values of The Company

Office Administration:
- Plan & schedule daily activities including meetings; calendar, travel bookings (flights, accommodation and transportation)
- Management of incoming and outgoing mail, emails telephone calls and correspondence, including where appropriate re-routing to executives.
- Minute general meetings as required and complete research on behalf of the team.
- Prepare correspondence on behalf of the team, including the drafting of general replies.

Requirements

- Graduate of any four-year course from an accredited college / university.
- 5-10 Years of experience in document control/office management.
- Good communication in English and with a good typing speed / data entry skills. Arabic is an advantage but not essential.

About the Company

ASQ Holding LLC is a group of companies consisting of ASQ Real Estate, ASQ Finance and ASQ Hotels. The group is focusing on Real Estate and Hospitality Development in The Emirate of Ras Al Khaimah(RAK) with a diversified portfolio of commercial and residential properties including hotels and resorts, residential villas, apartments and retail.

ASQ Holding is owned by His Highness Sheikh Ahmed Bin Saqr Al Qasemi.

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Materials Coordinator salaries in Saudi Arabia

Average monthly compensation
SAR 11,500

Breakdown available for industries, cities and years of experience