Senior Document Controller/Personal Assistant

Job description / Role

SSA are assisting a large Real Estate Developer to identify and experienced Snr Document Controller to join their team in RAK.
Position will be reporting to the Vice president of the company, therefore, candidates should posses experience in a similar position reporting to executive personnel.

- Manage and utilize document control systems and software (Aconex)
- Ensure documents and drawings are accurate, up to date and that files are stored appropriately
- Set up an electronic library system for the management of technical documentations
- Develop and maintain document control processes for the efficient management and
- recording of All project documentations
- Develop electronic filing and archive system and technical library for easy to issuance,
- storage, retrieval and management of documents to internal and external customers
- Custodian for Project SOP and QHSE documents that must be controlled and kept for audit/internal
- Track and distribute controlled documents, using the doc control procedures, format and distribution matrix
- Requisition of office supplies for Project Department
- Coordinate and administer the distribution of all incoming and outgoing documentation and paperwork to ensure controlled delivery to person(s) responsible.
- Screen all incoming and outgoing documents for submission to Document Control for their proper handling.
- Routing various documents to different Engineers and department for proper handling.
- Sort, open and distribute incoming mail manually and electronically
- Scan, index incoming and outgoing mail electronically
- Distinguish document handling by document type
- Mail coordination activities between departments and team members
- Establish and maintain various files developed for the project
- File and maintain documents in permanent document archive
- General clerical functions to maintain a seamless office environment

Requirements

- Candidates must come from a construction background i.e Contractor, Consultancy or Developer.
- Advanced ACONEX & MS Applications experience is a must.
- Bachelor’s Degree /Diploma or Quality related qualifications
- Previous experience as a document controller is essential
- Experience and working knowledge of using Aconex skills
- Mature, proactive, takes initiative and well organized
- Systematic and able to work under pressure
- Meticulous and able to follow through with tasks promptly
- Able to work independently as well as in a team
- Proficient in MS Office applications (Excel, Words and PowerPoint)

About the Company

SSA Ltd. (Sommerman Skinner Associates) find out the detail to allow you to make qualified judgments about your career and its progression. On the companies that we represent (over 2000 spread across a diverse spectrum of industry) we will be able to inform you of contracts pending, awarded, company growth, opportunity, relative reward and internal prospects. We believe that through spending time and effort front end through interviewing or individual dedication we can offer real advice that will be valued. Our founder is degree qualified with extensive exposure to industry and with a career also behind him in Recruitment Management. Our team is made up of qualified construction professionals. We specialise in both permanent and freelance opportunities to qualified construction professionals.

Disciplines covered include:

Site Engineers, Site Agents, Project Managers, Contracts Managers, Quantity Surveyors, Commercial Managers, Planners, Safety, Purchasers, Estimators and Design Executive.