Senior Executive Assistant to the Managing Partner of Professional Services Firm

Job description / Role

Primary duties and responsibilities
• Extensive management of active on-line diaries, booking appointments and arranging meetings and e- meetings, updates as required
• Handling and screening calls for executives, relaying messages in a timely manner
• Arranging conference calls, internal meetings and e-meetings and minuting where required (logistics, invites, catering, rooms booking, etc.)
• Organizing all logistics for internal and external meetings, ensuring Executive/s get to meetings on time with appropriate documentation
• Drafting emails / letters on behalf of executive/s
• Monitoring Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary – when required
• Organising business travel and accommodation bookings for Executive/s and occasionally for other client staff on relative projects
• Co-ordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive/s and own expenses and timesheets by due dates in close coordination with the practice business operations manager
• Coordinating the reimbursement of medical expenses for Executive/s and their dependants as part of the executive health scheme
• Proofreading and finalising of documents when required i.e. presentations, proposals, letters
• General filing (own and executives as requested)
• Client database management and marketing assistance when needed
• Assisting other EAs during busy periods and filling in for colleagues on vacation as needed
• Assisting Executive/s on personal requests as needed
• Take on special projects within the administration function and manage them autonomously
• Act as a role model for other EAs and coach them as needed

Requirements

• Currently based in Dubai
• University degree preferably in Business Administration / Management
• Minimum of 6 years’ experience in a PA/EA role, assisting C-Level Executives in a professional services firm preferably in DIFC
• Digital proficiency namely in Google Suite and digital curiosity for online tools and applications
• Proficiency in Microsoft Office applications (Excel, Word and PowerPoint)
• Excellent organizational and time-management skills that reflect the ability to perform and prioritize multiple tasks to achieve goals seamlessly, autonomously and proactively with excellent attention to detail, despite tight deadlines in a fast-paced environment
• Expert level of written and verbal communication skills
• Demonstrated proactive approach to problem-solving; forward looking thinker who actively seeks opportunities and proposes solutions
• Proven ability to handle confidential information with discretion, be adapting to various competing demands, and demonstrate the highest level of customer service and response
• A warm, friendly and professional demeanour

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.