Senior IT Procurement Officer

Job description / Role

Role

Senior IT Procurement Officer

Location

Abu Dhabi, UAE

Job Description

To manage end-to-end procurement lifecycle related to Information Technology Department.

Role Purpose

Act as Senior Buyer for IT category.

Key Accountabilities of the Role

IT Procurement & Vendor Management:

• Receive RFQs/RFPs from IT requester, solicit proposals from vendors, vendor communication and negotiation.
• Attend meetings with senior stakeholders and vendors.
• Prepare procurement plan with end users.
• Create contracts for all engagements and negotiate terms and conditions with vendors.
• Purchase order creation and issuance to vendors for execution and delivery.
• Coordinate between IT and VMCP for vendor registration, vendor account updating, etc.
• Initiate SPM for all engagements.
• Ensure closing all open purchase orders.
• Support vendors for pending payment by coordinating with requester and FCD.
• Ensure the best utilization of SAP Ariba (RFP, Contract Workspace, Reverse Auction).
• Maintain proper and intact vendor communication at all times.
• Fully adhere to VMCP policies and procedures and support line manager in closing audit points.
• Work as SME to provide suggestions to enhance the process and achieve savings.
• Accommodate all IT-related procurement requests in a timely manner to avoid delays.
• Act as SME in all meetings and deals with internal and external stakeholders.
• Ensure proper vendor communication is well-maintained.

Financial & Contract Approval Management:

• Lead contract drafting, review and execution with internal and external stakeholders.
• Maintain and monitor contract database.
• Ensure proper archiving of procurement files.

Special Tasks:

• Provide assistance to all internal customers (other categories managed by VMCP).
• Perform other tasks as required such as attending meetings, calls, and preparing reports.
• Ensure good controls are maintained in all department-related functions.
• Ensure the Department Head is aware of all issues raised within the department.

Specialist Skills / Technical Knowledge Required for this Role

• Must have IT procurement experience or IT background by profession.

Previous Experience

• Preferred CIPS qualified or having active membership.
• Banking experience is preferred.