Senior Legal PA

Job description / Role

Michael Page are currently working with a leading Multinational professional Services business who are looking for a Senior Legal PA to support the Managing Partner.

MAIN DUTIES AND RESPONSIBILITIES:
• Provide a comprehensive PA/secretarial/admin support service , taking ownership and responsibility to ensure the work is undertaken in the most appropriate way to maximise efficiency;
• Pro-actively manage and maintain Partners diary, making appointments and coordinating internal and external client meetings and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes;
• Act as point of contact for the Partner, taking responsibility for their complex travel arrangements and visa requirements and ensuring knowledge is shared with the rest of the team.
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries. Preparation of key documents including Visas, correspondence (including invitation letters), travel invoices, expense claims, and maintenance/filing of copies;
• Amending and re-formatting documents if appropriate to do so, ensuring that completed documents are delivered accurately and to a consistently high standard; or
• Organisation of agendas, presentations and meeting papers, including print production and timely distribution and ensuring that fee earners have all documents and adequate preparation time.
• Demonstrate flexibility with working practices in line with the business need, especially in times of pressure/ high workload;
• Organise and take responsibility for file management, including closing of files, archiving and ensures that all relevant documents are filed electronically and paper-based, if required

Requirements

• A minimum of 5 years Legal support experience (Ideally Private practice/Multinational)
• Very strong PA/EA support background
• Experience supporting Senior team members
• Willingness to work outside of standard working hours
• Excellent attention to detail
• Excellent organisational skills
• Ability to handle heavy workload/Multitask
• Excellent salary package available to the right candidate

About the Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.