Job description / Role
We are seeking an experienced Office Manager and Team Assistant from a financial services / Investment banking background to support an established global client based in the heart of Dubai’s financial heartland. The office in Dubai is a boutique environment where employees are intrinsically involved in the business; a superb, supportive environment where candidates are encouraged to work autonomously and take on large areas of responsibility.
Due to the close-knit team environment, the successful applicant will need to be able to manage a diverse set of responsibilities and be a real Ms Moneypenny, capable of managing three roles in one. The role will combine elements of Office Management, Executive Administration to the team and Managing Director and effective Client Relationship Management and Marketing Support. General administrative function of the office for the MENA region, will include advising and updating vendor contracts, liaison with the DIFC for all HR and office related matters and supporting the team with regulatory reports to the DFSA. Additionally, there will be the diary and travel management for the team and MD, expense reporting and complex presentation work.
Candidates should have a been in a client service, financial role previously and understand the complexities of maintaining client relationships and attracting new clients. The successful applicant will have a strong predilection for marketing and have a creative side, looking at existing marketing strategies and offering suggestions for developing strategy further. As Covid restrictions begin to lift, events and investor roadshows will have renewed focus and you manage all aspects of the organisation, travel and logistics and materials for these. The role will coordinate with international teams, ensuring advertising, PR, product and marketing support, website and social media strategies are aligned at the global level.
We are looking for a senior professional, who has worked in a broad-based role within the financial services sector in a client facing role, ideally with DIFC experience. This role supports at C-Suite and at team level and candidates should be able to operate at the highest levels with all colleagues, regardless of their titles. The right work ethic, personality and overall attitude is especially important to our client and the company fit needs to be right. You will be an individual with a positive nature, high energy and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills. Corporate appearance and immaculate presentation is key in representing this amazing office and its business.
This is a superb opportunity for those senior candidates, looking for a more broad-based role where they have key strategy involvement and are valued within the business.
About the Company
Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.
Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.
Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.
Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.
Get personalised updates on latest vacancies
HR Source Consulting
A Leading Medical Enterprise In The UAE
Irwin & Dow
Personal Assistant to MD
Executive Assistant / Secretary
Abdullah A. AlMoosa Enterprises