Senior Specialist, Supply Planner, PE

Job description / Role

Job Purpose

The jobholder is responsible for managing the supply process to ensure material availability across inventory holding points as per the agreed demand plan and business guidelines.

This role includes planning and assessing the material movement end-to-end from production plan versus the actual for semi-finished and finished good production on the correct packing type and quantity, working closely with the Planning Optimization Team to achieve the committed sales plan in an optimal way considering marginal profit analysis, while contributing to inventory management and utilization of packing resources across the supply chain network to optimize logistic variable cost, working closely with the Global Shipping team to facilitate container planning.

This role includes analyzing the material and inventory, setting up the short-term plan which will enable production to meet customer orders, and running inventory scenarios and simulations to optimize the inventory and LVC through DIT.

Key Accountabilities

Job Specific Accountabilities

Material Analytics

• Liaison with stakeholders to support sales opportunities through prioritized product classification.
• Assess and implement the most effective supply source to support ad-hoc demand signal considering overall process cost and optimum value per customer demand.
• Contribute to the Weekly S&OP process through optimization meetings and control tower meetings to troubleshoot operational constraints and discuss developed plans.
• Review plans to meet business guidelines for minimum demand, grade ranking, sales margin, and DIT dwell time.

Short-term Plan

• Assess grades production plan against sales plan to meet monthly sales plan and bridge operational demand gap.
• Develop Short-Term Material Distribution Plan to establish customer demand requirements for all hubs based on design capacity and contractual 3rd party logistic agreements.
• Review and optimize short-term sales allocation M0-M2 to introduce weekly scenarios uplifting polymer marginal profit triggered through sales margin fluctuation, supply capabilities, and demand changes.
• Develop action plans to control inventory of finished goods across all IHPs.

Strategic Stock

• Maintain and replenish safety stock in strategic hubs to ensure critical customer supply reliability.
• Assess and revise packaging plan, packaging split, and packaging scheduling against operational dynamics in Ruwais, Khalifa Port, and GLH packing lines to manage M0-M2 customer demand.
• Develop short-term material balance to manage grade, packaging type, and hub to control demand and supply fluctuation.
• Manage inventory by eliminating dwelling stock, establish Test Run outlet through establishing contingency plans with stakeholders (Product Owner, hubs team, control tower, Lab team, Production Planning).
• Monitor and investigate deviations of execution of stock transfer orders and stock transfer requests.

Supply Control

• Take full ownership and control of material allocation, with the most cost-efficient route and ensure on-time demand fulfillment.
• Analyze and challenge the Regional Demand Plan fluctuation M3-M9 to meet BP figures in terms of product differentiation focus and eliminate sales allocation constraints.
• Execute monthly cleansing data activity for carryover process to rebalance demand orders enabling system and sales update.
• Prepare proposals to the crisis team to reduce impact on partner customers during business interruption and activation of business continuity.
• Develop execution plan for projects such as revamp, grade slate alteration, turnaround, and planned operational limitations to reduce business impact on inventory and sales targets.
• Maintain the Polyolefin's Finished Goods inventory at optimum level by challenging demand and production to support the company's inventory target on every IHP.

DIT Support

• Liaise with region and shipping in the DIT process that will result in accurate shipment of materials to the DIT locations.
• Prepare proposal of sales volumes for DIT, RDS, and SOW in order to reduce LVC.
• Monitor control points in the DIT process that will result in accurate shipment of materials to the DIT locations.
• Coordinate container dwell time of all containers in DIT to avoid demurrage cost.

Qualifications, Experience, Knowledge & Skills

Minimum Qualification

• University degree in Industrial Engineering, Business Administration, or any equivalent disciplines.
• Sound knowledge of Operation Management.
• Knowledge in SAP, Microsoft Office, and different supply chain tools.
• General knowledge of supply chain management process.
• Fluency in English language is a must; written and oral.

Minimum Experience & Knowledge & Skills

• Minimum of 5-8 years of relevant experience in Planning Occupations.
• Ability to collaborate with cross-functional stakeholders, influence decisions, and recommend a course of action based on data analytics.
• Solid knowledge of polyolefin business and products application.
• Previous demand planning, supply planning, and inventory experience for at least 3 years, preferably in the customer products industry.
• Ability to analyze and evaluate data and make recommendations and decisions.
• Strong ERP (Enterprise Resource Planning) system skills and MRP (Material Requirement Planning) system skills for at least 2 years.
• Knowledge of supply chain functions.
• Knowledge of product range, applications, and polymer production.
• Hands-on supply chain planning processes; demand, supply, logistics, and replenishment.
• Ability to understand financial statements, cost impact of business decisions, and demonstrate skills in estimating budgets.
• Good knowledge in MS Office, SAP APO, R3, and BW.

Professional Certifications

• Preferred to be certified in Supply Chain; i.e., CSCP, etc.

Technical Competencies

• Data Analysis
• MRP Systems; SAP, etc.
• Analytical Tools & Programs; RPA, MS Excel Solver
• Inventory Management
• Production Planning / Scheduling
• Supply Chain Processes
• Material / Production Planning
• Stakeholder Management
• Simulation Techniques & Modelling
• Cost-Benefits Scenarios
• Risk Analysis
• Operation Research

Behavioral Competencies

Strategic Perspective & Commercial Acumen

• Look at issues with a broad view to achieve corporate objectives from medium to long term. Think ahead and prepare for the future. Understand external expectations and influence on the organization or function. Identify common goals and interests from a commercial perspective.
• Building strategy; build strategies that are consistent with the business and competitive strategy of the organization in a global economy.
• Communicating strategy; align and communicate the long-term benefits of functional strategies to the corporate strategy.
• Raising awareness; is able to market initiatives to external stakeholders in response to PESTLE (political, economic, social, technological, legal, environmental) changes.
• Cost control; drive the implementation and management of cost control practices.
• Financial data; demonstrate high standards in financial planning and monitoring to ensure financial resources are available to support strategy.
• Adapting strategy; continually review strategic plan to ensure it accurately reflects the future desired state of the organization.
• Budget; set budgets, understanding current costs and challenges organization to deliver greater efficiency.

Problem Solving & Decision Making

• Utilize a systematic, logical data-driven approach to investigate problems. Develop practical solutions based on sound judgment and make timely decisions.
• Information analysis; frame problems and approaches to meet the demands of different situations.
• Questioning; drive critical thinking within the company culture.
• Knowledge gathering; promote benchmarking, internal and external comparison to identify and address problems and areas of focus for the department.
• Alignment; consider the strategic impact of all decisions, ensure that decisions reflect the Owners and organization's vision, mission, and values.
• Effective decision making; make and carry through decisions, even if they are unpopular or difficult.
• Courage; take a stand when situations are unclear, make bold decisions when needed.
• Risk Management; ensure the organization balances effective risk management with the need for timely actions.

Planning & Organizing

• Plan ahead and work in a systematic and organized way. Monitor progress towards objectives.
• Prioritizing; effectively manage several long-term business objectives and priorities.
• Planning; assimilate external processes and technologies to support effective planning and execution.
• Objective setting; transfer stakeholder requirements into achievable corporate objectives.
• Monitoring; drive a culture of disciplined planning and adherence to timeframes.
• Deliverables; translate political vision into action plans and deliverables.
• Improvement; ensure the continuous quality improvement checks are maintained and implemented throughout the organization.
• Drive for success; embody a strong focus on outcomes and invest in measuring impact.

Change & Innovation

• The capacity to be flexible, agile, and constantly seek innovative ways to approach job requirements and challenges; to adjust rapidly to new situations and organizational changes and implement new ideas to drive business objectives.
• Innovative culture; put in place mechanisms which result in effective idea generation thereby facilitating an innovative culture.
• Supporting creativity; implement mechanisms that encourage the sharing and trying out of new ideas and approaches.
• Relevance check; sponsor and champion innovation and leading-edge thinking.
• Responding to change; direct and guide a culture of change and innovation in line with business needs.
• Change implementation; identify and mitigate any risks that could potentially hamper the implementation of change.
• Impact of change; demonstrate awareness of the impact change has on the company and install structural support mechanisms.
• Dealing with resistance; develop strategies to assist with managing change and resistance to change on a company-wide basis.

Foster Collaboration

• The ability to work effectively with people and build relationships to facilitate mutually beneficial outcomes.
• Positive reinforcement; encourage and foster an environment where recognition of organizational success can take place.
• Encourage input; foster development of internal and external relationships that promote synergy and collaboration.
• Information sharing; promote a culture of collaboration, trust, information sharing, and teamwork.
• Teamwork culture; actively nurture stable relationships across functions and promote cross-functional team working.
• Culture and diversity; encourage the establishment of diverse teams and equal treatment and remove barriers to achieve this.
• Conflict handling; foster a culture of handling conflicts in an open and constructive manner.
• Managing interests; adequately balance the expectations of all stakeholders within the organization in order to bring them closer together.

Develop Talent

• Motivate others by providing direction and inspiration. Continuously seek to develop value-adding capabilities and competencies of self and others through coaching, constructive feedback, and learning and development opportunities.
• Empowerment; empower functions to work together in order to achieve corporate objectives.
• Dealing with poor performance; ensure all leaders address underperformance effectively and cultivate striving for excellence.
• Feedback & development; inspire and invest in a culture that places importance on personal development and constructive feedback.
• Direction; lead and set an example for desired behavior and performance for staff.
• Reward & recognition; promote a culture throughout the organization of recognizing and rewarding effort and results.
• Learning; drive a continuous learning culture within the organization.
• Well-being; provide opportunities to enhance the welfare of all employees.

Communicating & Influencing

• The capacity to present clear, transparent, and effective two-way communication to expand understanding and influence others.
• Clarity and transparency; create an environment for open, honest, and transparent communication across the organization.
• Building an argument; articulate self with credibility and conviction, encouraging buy-in to corporate position.
• Influencing others; influence the thinking of other organizations, encouraging them to deliver in line with the corporate objectives.
• Achieving agreement; achieve win-win outcomes in complex situations with multiple stakeholders.
• Communication effectiveness; able to translate complex corporate communications to all the relevant audiences.
• Two-way communication & active listening; ensure that the organization communicates inclusively with staff and external stakeholders.
• Information cascade; instill a corporate commitment to open, constructive, and accessible communication.

Drive Excellence

• The drive to meet or exceed performance objectives and deliver business results. Focus on stakeholder satisfaction both internal and external and deliver a quality service or product to the agreed standards.
• Managing own performance; solicit feedback from stakeholders, various public, and leading benchmarks to enhance performance.
• Result focus; drive a culture of high performance by role-modeling energy, focus, and commitment to results.
• Commitment; show and encourage a strong entrepreneurial spirit in committing to the achievement of corporate goals.
• Initiative; encourage and recognize teams or individuals who are proactive and take charge.
• External customers; champion organizational values and act as ambassador in dealing with various public groups and ensuring the needs of external customers are met.
• Internal customer focus; inspire and promote a culture of customer satisfaction.

Managing Expectations

Manage partner organizations' and group companies' expectations.

About the Company

We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.

We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.

Since 1971, we have created thousands of jobs, driven the growth of a diverse knowledge-based economy, and played a key role in Abu Dhabi’s global emergence.

Today, we continue to look for new and innovative ways to maximize the value of our resources, pioneering those approaches and technologies that will ensure we are able to meet the demands of an ever-changing energy market, and continue to have a positive impact on the Abu Dhabi economy for generations to come.