Senior Supply Coordinator

Chalhoub Group

Dubai, UAE

Ref: GP285-3930

Job description / Role

Employment: Full Time

Senior Supply Coordinator - Level Shoes

Who we are:

Level Shoes is a globally recognized retail concept and destination located in the heart of Dubai Mall and dedicated to the world of designer footwear and accessories.

The 96,000 square- foot store offers a wide range of unique services; from personal shopping, spa experiences, dedicated concierge service to regional online shopping.

The curated space is divided into 30 designer boutiques and 5 multi-brand areas each designed with its own bespoke personality: Women's Designer, Contemporary, Men's Designer, Trends and Kids.

Here, in the heart of Dubai, Level Shoes is a retail experience unlike any other, offering over 250 international designer brands of which more than 100 are exclusive to Level.

What you will be doing:

- Follow all relevant payroll policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

Purchase Orders and Transfers:

- Process all purchase orders in transactional CORE system
- Create correct system transfers to this movement (warehouse to store, intra-stores, inter-country, return to vendor, temporarily stock loan)
- Follow-up with suppliers and update system on back-orders
- Maintain up-to-date order log at all time
- Support brand demands ensuring immediate actions and remedies to merchandise movement requirement
- Initiate basic re-orders if required to maintain coverage

Sales Order Processing:

- Receive sales orders and register on control listing
- Ensure all customer shipping requirements are completed
- Issue relevant documentation and follow-up with clients for the shipping of goods
- Generate invoice after completion of sales order
- Prepare credit note and other documents as and when required
- Coordinate between staff from warehouse, office and sales for any clarification for accurate sales order processing
- Perform data entries of required information to produce KPI's and monthly reporting figures

Pricing Management and Promotions:

- Ensure that maintenance of prices (price markdowns, promotions in stores) is performed correctly and on time in the system
- Escalate issues in price maintenance (e.g. promotions)
- Follow and ensure timely update of lists/SKU in the system for promotions, special marketing events and discount period
- Ensure replenishment requests are timely uploaded while ensuring correct stock request in system during peak period to maximize sales
- Coordination with Stores for barcode and sticker discrepancies

Drop Shipment:

- Raise purchase orders for shipments from supplier directly to the customer

Inbound Stock Variance:

- Identify reasons for discrepancies in invoice matching in system (price or quantity), escalate to RDBS Manager to take a decision on resolution if needed and introduce new invoices in system for resolution of discrepancies
- Raise replacement purchase orders or debit / credit notes in the system as per the instructions from RDBS Manager
- Resolve defects at the warehouse side by analyzing the available data and using internal tools, proposing corrective actions to prevent future similar problems that might appear at the supply chain level

Stock Readiness

- Coordinate with store operations for all transaction clean up/closure in system as a prerequisite of store control team.


What we can offer you:

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.

We Invite All Applicants to Apply:

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.

About the Company

The Chalhoub Group is the leading partner for luxury across the Middle East since 1955. As an expert in retail, distribution and marketing services based in Dubai, the group has become a major player in the fashion, beauty and gift sectors regionally.

By blending its Middle East expertise and intimate knowledge of luxury, Chalhoub Group is building brands in the region, by offering service excellence to all its partners and a unique experience to its customers through its passionate teams.

With a growing workforce of more than 9,000 people, implemented in 14 countries, as well as the operating of over 470 retail outlets, the group's success is attributed to its most valued asset of highly skilled and dedicated teams. Professionalism and passion are what fuel the Chalhoub Group's competitive edge in today's market.

By being committed to implementing sustainable practices into their business, the Chalhoub Group has been awarded in 2013 the CSR Label from the Dubai Chamber of Commerce.

Job Alerts by Email
  • Personalised updates on latest career opportunities
  • Insights on hiring and employment activity in your industry
  • Typically sent twice a month
coordinator salaries in UAE

Average monthly compensation
AED 7,000

Breakdown available for industries, cities and years of experience