Sixth Form Administrator

Job description / Role

Job Description

The Sixth Form Administrator will provide general administration and support, ensuring the efficiency of the Sixth Form Office. The ideal candidate will serve as a member of the Sixth Form team and work under the supervision of the Head of Sixth Form.

Primary Responsibilities

Attendance:
• Daily communication with parents to seek authorisation for student absence.
• Respond to all Sixth Form enquiries.
• Monitor late arrivals, attendance percentages, lesson, and activities attendance.
• Administer early sign-in for persistent late arrivals.

Administration:
• General office administration.
• Maintain Sixth Form calendar.
• Assist with the planning of Induction Day.
• Organise Parents' Evenings, Sixth Form Open Afternoon, Practice Interview Day, Work Shadowing week, Year 12 Higher Education evening, and Year 13 Graduation Ceremony.
• Plan and prepare for Oxbridge and Medical Days.
• Generate and distribute confidential letters, reports, schedules, agendas, and meeting minutes.
• Database management and administration.
• Provide administrative support for the Positive Education Programme. Create annual event calendar and weekly Sixth Form bulletin.
• Assist with Prefect elections.
• Limited event planning.
• Any other duties as assigned by the Head of Sixth Form.
• Prepare transcripts for university admissions.
• Collate final references, personal statements, and predictions for university admissions.
• Coordinate inbound university visits.
• Data administration and management.

Careers:
• Assist with Work Shadowing organisation and Careers Evening.
• Source and distribute careers-related information and opportunities.
• A detailed job description will be shared with shortlisted candidates at the time of interview.

• Exceptional English language skills.
• Computer literate and advanced knowledge of Office 365 package.
• Relevant knowledge of administration processes and policies.
• Exceptional organisational skills.
• Ability to work under pressure.
• Exceptional communication skills.
• Flexibility and adaptability.
• Ability to work with talented and high-achieving young adults.
• High degree of emotional intelligence.
• Proactive in methodical planning and organisation with attention to detail.
• Previous experience in an educational environment and knowledge of the SIMS platform would be an advantage.
• Knowledge of UK and US application processes, home status, and career guidance experience desirable.

Jumeirah College is committed to safeguarding and promoting the welfare of all of its students. A UK enhanced DBS or equivalent police check is a pre-requisite for all appointments.

About the Company

GEMS Education is a pioneering education company with an international network of award winning K-12 schools. Over the past 55 years GEMS has grown from one school to being a truly global company with one incredible mission – to make quality education available to every student. Over 20,000 education professionals unlock the potential of over 250,000 students across 14 countries each and every day, preparing children of all ages for real world success.