SLT Secretary

Job description / Role

About the Role
GEMS Westminster School Ras Al Khaimah opened in 2013 and is part of the GEMS Education group, one of the largest private K-12 education providers in the world, where 'We see genius in every child'.

Job Purpose

Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the office of the Supervisor /Principal/Head of School. Acts as an ambassador to the school and performs in an efficient, professional, and confidential manner all job duties. .

Job Scope

Responsible for managing all secretarial functions of the office of Supervisor/Principal/Head of school.
- Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values
- Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
- Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
- Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
- Generate and process daily office e-mails, telephone calls and faxes
- Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.

Requirements

Key Performance Indicators (KPI's) - Measurable
- Maintain Supervisor/Principal's appointment calendar as well as all his/her professional communication and public relations needs.
- Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
- Assist in training and monitoring the work of temporary secretaries, student assistants and other clerical staff.
- Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.
- Maintain office supply records. Order, store and issue supplies and materials pertinent to the function to which assigned.
- Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
- Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
- Attend staff meetings and serves on committees as required.
- Perform other duties as requested by direct & dotted reporting line managers / supervisors.

About the Company

GEMS Education is a pioneering education company with an international network of award winning K-12 schools. Over the past 55 years GEMS has grown from one school to being a truly global company with one incredible mission – to make quality education available to every student. Over 20,000 education professionals unlock the potential of over 250,000 students across 14 countries each and every day, preparing children of all ages for real world success.