Supply Chain Executive - Cosmetic Distribution

Job description / Role

10k AED max salary per month.

An excellent opportunity has arisen to work for a cosmetic distribution company as their supply chain executive

Reporting to the supply chain manager.

This position is responsible for the logistical side of the Travel Retail Department:
• Dealing directly with the buyers for the retail clients the role is to ensure the efficient sales and delivery of the cosmetics references, including standard replenishment orders of existing lines, new launches (novelties), and gift sets.
• Informing the retail clients of the new launches (novelties), pricing and availability of the stocks
• Processing credit notes for shortages / damages
• Dealing directly with the brand owners to (import) order the stocks whilst maintaining the required stock levels in the Creation warehouse
• Providing monthly reports to the brand owners on the sales by reference / variant
• Maintain up to date reports on the stocks and sales

Specific Personal Accountability

Export Orders:
• Order secured from the clients
• Stock levels by account tracked to prevent OOS's
• Export Orders tracking
• Export Order logging
• Export Orders creating (inc. testers / PoSM / GWP's)
• Export orders approvals (inc. Finance)
• Export orders appropriately filed

Stocks:
• Stock levels tracked to ensure adequate stocks without overstocking
• Stock issues raised to management with recommendations to action

Import Orders:
• Import order Stock analysis
• Import Orders creating - recommended order creation including advise of pending export orders & testers
• POSM / GWP ordering and stock maintenance against budgets
• Import Orders tracking
• Import Order logging

Credit Notes:
• Credit notes raising
• Credit notes logging
• Handling shipment discrepancies

Monthly Reports:
• Monthly supplier wholesales reports
• Monthly orders vs budget / target report (inc. comments)
• Stock checks every mid-month and end month

New Launches:
• New launches calendar maintained & updated (including order deadlines)
• New launch sample procurement
• New launch sample distribution
• New launch orders customer presentation
• New launch details sent to customers with recommended order & presentation
• New launch orders received and consolidated prior to the deadline
• New launch orders placed with suppliers before deadline

Gift Sets:
• Gift sets availability & price tracked
• Gift sets details sent to customers in good time for the order deadline
• Gift sets orders received from the customers prior to the deadline
• Gift sets order consolidated & included in replenishment orders
• Gift sets allocations sent to customers
• Gift sets stocks managed - issues to be reported to management
• All of the above to be done according to company policy: to get the confirmed orders as per the target
• Date and then to place the orders to the suppliers.

Reporting:
• Obtaining monthly sales information from the accounts including sales / ranking / market shares / shop trends
• Sales In files updated with latest data
• Sales Out files updated with latest data
• Sales Out by Unit files updated with latest data

Order forms:
• DFS Order forms updated (new products / delists) by client
• DFS Order forms codes updated are applicable

Pricing:
• Price increases tracked
• Price increases communicated to accounts (including details of the references & increase)
• Price increase ensure active at the correct time

Limited Edition orders:
• New launch / Ltd Ed customer recommended orders calculated
• New launch / Ltd Ed customer email sent (inc. presentation, recommended order, forecast deadline)
• New launch / Ltd Ed customer orders received
• New launch / Ltd Ed customer orders consolidated
• New launch / Ltd Ed consolidated orders sent to supplier according to the suppliers deadline

Stock Check (annual) :
• Annual warehouse stock check completed

GWP’s:
• GWP's ordered
• GWP’s shipped to the clients at the requested times
• Making sure that coordination between the marketing department and the clients in terms of logistics is smooth

Filing:
• Filing all orders physical and electronic in their specified files
• Filing all Credit notes and electronic in their specified files
• Filing all e-mails electronically is their specified files

Requirements

• 3-5 years’ experience in similar role.
• Dynamic ‘can do’ attitude passion and high levels of initiative together with a keen sense of desire to see results of initiatives.
• Ability to communicate with clarity and persuasion, empathy and respect with high energy levels.
• Evidence of passion, achievements and leadership.
• Strong interpersonal skills and the ability to work effectively within a multicultural environment building strong relationships
• Market awareness is a must and experience in fragrances & cosmetics is a plus.
• Excellent analytical and strategic thinking.
• Strong in Excel, Word and PowerPoint.
• Fluent in English (spoken / written / writing).

Experience in the following:
• Cosmetic experience
• Distribution experience
• Filing experience
• Report management experience
• Pricing management
• Order management
• Supplier management
• Procurement
• Distributor management
• Credit note management

About the Company

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.