Transport Coordinator

Job description / Role

Key Responsibilities
• Plan and manage the delivery of Powered Access Machines to meet agreed customer delivery times.
• Ensure that off-hired equipment is collected from customer sites in a timely manner
• Liaise with other departments to ensure all delayed departures and/or deliveries are clearly communicated to relevant area
• Plan deliveries and collections to ensure cost effective use of transport fleet
• Plan the activity of drivers ensuring maximum productivity within the targeted average hours is achieved
• Actively manage performance and standards of the internal Rapid Access and external transportation company drivers
• Monitor daily activity and take corrective action to meet customer expectations while liaising with other departments
• Carry out spot-checks of vehicle and driver records
• Coordinate all vehicle maintenance activities
• Ensure that all necessary off-hire damage notifications are recorded and changes applied
• Prepare and issue purchase orders
• Accurate completion of daily transport paperwork in-line with company policy and procedures

Logistics Asset Management
• Managing assets within L-Vis, the asset management and rental system of Rapid Access
• Manage and maintain live Yearly Spreadsheet files

Shipping/Logistics
• Importing and exporting machines and machine parts

Procurement
• Raise purchase orders for MPC requirements and non-fleet capex
• Place orders to suppliers and coordinating with the availability of goods and ensure that all goods will be delivered on schedule
• Countercheck items received in the delivery order against our order
• Goods-in of all received goods in the system
• Countercheck invoices submitted by freight forwarder

MPC Administration
• Arrange Third Party Inspection of MPC fleet and ensure that all machines have been tested before they will move to any destination.
• Prepare arrival notification sheet for the newly arrived machines into MPC
• Request new e-code from UK
• Prepare collection note of the machines
• Gather PDI/PHI/PPM QIP/Service Inspection/Machine Performance sheets
• Scan export documents, machine transfer documents, Third Party Inspection Certificates and send to the receiving depot
• Ownership Warranty & Registration of JLG Machines – JLG website
• Genie & JLG Technical Safety Bulletin – as per instructions
• Maintain file for CE/ANSI Certificates
• Print-out of Machine manuals as per request
• Provide assistance to all depots within the region including international projects

Requirements

Qualification And Experience Requirements:

The chosen candidate will meet ALL the essential criteria below:

Essential:
• Educated to high school or above standard
• Experience working in a fast-paced, hire, logistics, transport or similar industry background
• Knowledge of road, air and sea freight
• Ability to deliver an excellent customer experience (in person and over the phone)
• Computer literate in the use of Microsoft Office packages
• Experience of preparing draft financial reports in Excel
• Fluent in English (verbal and written)
• With Logistics background

Desirable:
• Good knowledge of systems and transport planning or delivery route planning system
• Good understanding of different routes in the assigned geographical area
• Experience within a hire, heavy equipment or plant environment
• Clean current driving licence for the occasional requirement to visit a customer
• Fluent in Arabic (verbal and written)

Person Specifications:
• A professional manner with good (written and verbal) communication
• Excellent written and verbal communication skills
• Strong administration, time management and organisation skills
• Self-motivated with the ability to prioritise own workload to meet deadlines
• Friendly and team orientated approach
• Ability to prioritise workload in order to meet deadlines, whilst dealing with a number of projects simultaneously

About the Company

Established in 1996, Rapid is the Middle East leader in powered access equipment rental & sale, and part of Europe's largest powered access rental company, Lavendon Group plc.

At Rapid, we offer wide range of MEWP's (Mobile Elevating Work Platforms), which offer a number of features making them particularly suitable for different types of applications.

• Steel Erection and construction
• Lighting and electromechanical maintenance
• Industrial and building maintenance
• Signage and Events
• Outside Broadcasting
• Telecommunications maintenance
• Facilities Management
• Airport, Ship and Highway Maintenance

As members of the team committed to providing strength on the ground and performance in the air we work with a simple business philosophy 'Your success is ours'.