Workplace and Admin Coordinator

Job description / Role

Workplace & Admin Coordinator (Emirati National)

WSP is looking for a motivated and professional UAE national to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.

Responsibilities

• Assist in organizing internal meetings, employee engagement activities, and team events.
• Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.
• Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.
• Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.
• Greet and welcome all visitors and clients in a professional and courteous manner.
• Maintain a clean, organized, and welcoming front desk area and shared office spaces.
• Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.
• Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.
• Support daily administrative tasks such as document preparation, filing, scanning, and data entry.
• Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.
• Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.

Qualifications

• UAE nationality (with a valid Family Book).
• Recent graduate with a diploma or bachelor's degree in business administration, communications, or a related field.
• 0-2 years of work experience.
• Strong communication and interpersonal skills in both English and Arabic.
• Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Professional demeanor with a positive attitude and customer service mindset.
• Ability to multi-task and stay organized in a fast-paced, client-facing environment.
• A genuine interest in building a career in corporate services, administration, or HR.
• Willingness to learn, collaborate with diverse teams, and grow within the organization.
• Flexibility to support occasional internal events or office coordination tasks.

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